Administrator - Project Teams

Kanadevia Inova AG; Farnborough; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive basic salary

Annual performance reviews

Job summary

Kanadevia Inova is hiring a Project Assistant (Administrative Assistant for our Project Teams) at our Farnborough office. This permanent role offers hybrid working.

You will manage travel bookings, coordinate documents in PIRS/IFS, support reports, and help onboarding while ensuring health, safety and environmental requirements are followed. The role requires strong organization and English proficiency, with collaboration across the project organisation.

Qualifications

• Commercial or administrative education, or relevant experience in a similar project support role.
• Very good knowledge of Microsoft Office applications.
• Experience with databases and document management systems, PIRS or similar tools.
• High level of IT proficiency and confidence in learning new systems.
• Strong organisational skills with a structured, accurate and reliable approach.
• Ability to coordinate multiple administrative and project-related priorities effectively.
• Very good command of English; German, French or Italian would be an advantage.
• Collaborative and service-oriented approach, with the flexibility to support colleagues across the project organisation.

Responsibilities

• Booking travel and accommodation for project teams.
• Coordinate and maintain project documents, drawings and data within PIRS, IFS and other project management systems.
• Support document control activities and prepare reports on document receipt, distribution and status.
• Manage project correspondence and coordinate the distribution and follow-up of project tasks.
• Maintain project processes, working instructions and relevant intranet content.
• Organise workshops, meetings, events and business travel, including expense reporting.
• Support the onboarding of new employees by introducing relevant tools, systems and processes.
• Provide general administrative support, deputise for other Project Assistants and supervise trainees when required.
• Promote awareness of and compliance with all relevant Health, Safety and Environmental requirements.

Job description

Welcome to Kanadevia Inova, a global innovation leader in the waste infrastructure space, where we believe in creating a sustainable future through technology and innovation.

At Kanadevia Inova, we pride ourselves on being at the forefront of waste-to-X technology. We are not just waste managers; we are creators of value from what communities discard. Your role at Kanadevia Inova directly contributes to turning something once considered useless - waste - into something invaluable: energy, heat, hydrogen, fertilizer, and beyond.

Job Description

Kanadevia Inova is hiring a Project Assistant (Administrative Assistant for our Project Teams) based at our Farnborough office. This position is offered on a permanent basis, with hybrid working available.

Key Responsibilities

• A large proportion of this role will include booking travel and accommodation
• Coordinate and maintain project documents, drawings and data within PIRS, IFS and other project management systems.
• Support document control activities and prepare reports on document receipt, distribution and status.
• Manage project correspondence and coordinate the distribution and follow-up of project tasks.
• Maintain project processes, working instructions and relevant intranet content.
• Organise workshops, meetings, events and business travel, including expense reporting.
• Support the onboarding of new employees by introducing relevant tools, systems and processes.
• Provide general administrative support, deputise for other Project Assistants and supervise trainees when required.
• Promote awareness of and compliance with all relevant Health, Safety and Environmental requirements.

The above job duties and responsibilities are intended to describe the general nature of the work and are not intended to be an inclusive list of all responsibilities. Duties and responsibilities may change or vary depending on the specific needs of the business.

Qualifications

• Commercial or administrative education, or relevant experience in a similar project support role.
• Very good knowledge of Microsoft Office applications.
• Experience with databases and document management systems,PIRS or similar tools.
• High level of IT proficiency and confidence in learning new systems.
• Strong organisational skills with a structured, accurate and reliable approach.
• Ability to coordinate multiple administrative and project-related priorities effectively.
• Very good command of English; German, French or Italian would be an advantage.
• Collaborative and service-oriented approach, with the flexibility to support colleagues across the project organisation.

Additional Information

We offer

• Competitive basic salary
• Annual performance reviews and bonus awards
• Pension scheme, life insurance, Private Medical and Dental
• Tailored learning and development opportunities