Document Controller

United Infrastructure Water Limited; Dartford; Sur place; GBP 30 000 - 42 000; Plein temps

Résumé du poste

United Infrastructure Water Limited is seeking a proactive Design Administrator to support document control, admin tasks and design coordination within UK projects. You will maintain the document management system, track approvals and ensure information flows accurately to clients, designers and subcontractors.

Join our team to help deliver compliant documentation, assist with audits, and support travel, meetings and diary management.

Responsabilités

• Document control and QA of project documentation to ensure compliance with naming conventions and protocols.
• Maintain project documentation and distribute information via the document management system to 3rd party designers and consultants.
• Coordinate with Design Managers to ensure transparency and a Golden Thread of information.

Description du poste

DOCUMENT CONTROL DUTIES:

• Quality assurance of project documentation and ensure all information is compliant with company naming conventions and document control protocols
• Maintain project documentation and ensure accurate information is distributed throughout the organisation,3rd party designers and various consultants, via the document management system
• Work closely with Design Managers and Coordinators to facilitate full transparency and accountability, to maintain a Golden Thread of information through the document management system
• Liaise with all parties including clients, design teams and subcontractors effectively to resolve any document and management system related issues
• Produce and compile project specific audit reports for the teams on a weekly and monthly basis
• Organise and undertake regular job-specific training and refresher sessions for all new and existing employees, design teams, clients and subcontractors
• Monitor and effectively manage the flow of information through the document management system workflows
• Ensure full auditability of approval process for subcontractor/supplier documentation
• Ensure all documents are uploaded to the system correctly and adhered to, providing guidance when needed
• Ensure revision and status control of documentation
• Manage and maintain project directories within the document management system
• Coordination of information for tender packages, O&M manuals, H&S files and Project Handover, both Electronic and hard copy files where required
• Requesting and controlling printing of documentation internally of via an external supplier

ADMINISTRATIVE DUTIES:

• Monitor, update and manage Design departmental spreadsheet schedules and project specific trackers
• Monitor RFI schedules
• Monitor project completion dates and maintain tracker to aid coordination and collation of all required documentation for O&M manuals and H&S files.
• Assist with diary management, arrange meetings, coordination of diaries, booking meeting rooms and liaison with external attendees
• Business travel support
• Organise regular business relationship meetings with consultants
• Assist with submission and processing of expenses Assist the Design team with making payments and coordinating necessary approvals Undertake any other administrative duties as required by Design team

DESIGN ASSISTANT DUTIES :

• Assist Design Managers and Coordinators with design coordination tasks as/when required to provide support with design processes and delivery
• Assist with design reviews, coordination of design information, chasing consultants, subcontractors, suppliers or relevant authorities
• Assist with coordinating, driving and achieving resolution to design related issues

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.