Document Controller

JR United Kingdom; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A specialized recruitment firm is seeking an experienced Document Controller based in London to manage critical infrastructure project documentation. The role requires expertise in document control systems, strong organizational skills, and proficiency in EDMS platforms like SharePoint and Procore. This is an excellent opportunity for a motivated professional seeking to enhance their career in a dynamic environment.

Qualifications

• Experience in document control within construction or data centre environments.
• Understanding of ISO standards and QA processes.
• Ability to manage competing priorities effectively.

Responsibilities

• Manage documentation flow across design, construction, and handover phases.
• Establish and maintain a structured document control system.
• Liaise with contractors and consultants for document submissions.

Skills

Organizational Skills

Communication Skills

Document Control

Coordination Skills

Tools

SharePoint

Procore

Aconex

Job description

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Document Controller, london (city of london)

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Client:

Datacenter People

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

28.06.2025

Expiry Date:

12.08.2025

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Job Description:

Datacenter People is a specialized recruitment company working with a Project and Cost Management Consultancy looking to add an experienced Document Controller to their team based in London.

The Project Coordinator/Document Controller is responsible for managing the flow of documentation across the design, construction, and handover phases of critical infrastructure projects. This role ensures that all project documents are controlled, distributed, stored, and reported in line with client, regulatory, and quality requirements.

Key Responsibilities;

• Establish, implement, and maintain a structured document control system aligned with client and project standards.
• Create and manage document/drawing numbering conventions, folder hierarchies, and metadata requirements.
• Process, log, and track all incoming and outgoing documentation including drawings, RFIs, submittals, and correspondence.
• Maintain document registers and version control, ensuring audit trails are complete and accurate.
• Perform regular quality checks to ensure documentation complies with agreed naming conventions and content requirements
• Liaise with general contractors, consultants, and internal project teams to coordinate document submissions and approvals.
• Represent the client during document control reviews, handovers, and audits.
• Support the delivery team with real-time status updates on document readiness, RFS milestones, and O&M submissions.
• Assist with meeting coordination, action tracking, and production of reports and presentations.
• Implement and maintain document management systems such as SharePoint, Aconex, and Procore.
• Support onboarding of team members onto document control platforms and processes.
• Assist in identifying improvements to document workflows and compliance monitoring.
• Generate and maintain trackers and dashboards for document progress, review cycles, and outstanding items.
• Prepare reports for senior management, summarising document readiness and delivery compliance.
• Support audits and QA reviews by ensuring traceability of all controlled documents.

Skills & Experience

• Experience working in document control and coordination roles within construction or data centre environments.
• Proficiency with EDMS platforms (e.g. SharePoint, Procore, Aconex).
• Understanding of ISO standards, QA processes, and RFS/O&M handover procedures.
• Strong organisational and communication skills with the ability to manage competing priorities.
• Experience supporting cross-functional project teams and interfacing with client representatives

We regret that due to the high volume of applications we are unable to acknowledge each one. Please bear in mind that if you are selected for interview we will contact you within the next seven days.