Document Controller

Keplar Group; City Of London; On-site; GBP 37,000 - 46,000; Part time

Job summary

Keplar Group is seeking a detail-focused Document Controller for Rail/Civils projects around East London and the Essex border. This contract role requires managing technical documentation, submittals, and QA records to ensure compliance with Network Rail standards.

You will work with the project management team to maintain EDMS systems (Aconex, Viewpoint/ForSITE, SharePoint) and coordinate RFIs, queries, and approvals. Immediate start for experienced professionals.

Qualifications

• Previous experience as a Document Controller within Rail, Infrastructure, or Construction Civils.
• Proficiency with EDMS platforms (Aconex, Viewpoint/ForSITE, SharePoint or similar).
• PTS card is advantageous but not essential.

Responsibilities

• Manage, archive, and track all project documentation, drawings and technical submittals.
• Maintain document control systems and project management electronic databases.
• Coordinate QA documentation, handovers, snagging reports, and health and safety files.
• Ensure all documents comply with Network Rail and client governance frameworks.
• Liaise with project managers, site engineering teams, and sub-contractors to process RFIs and approvals efficiently.

Skills

Attention to detail

Organisational skills

IT proficiency

Tools

Aconex

Viewpoint/ForSITE

SharePoint

Job description

Document Controller - Rail / Civils

Location: East London / Essex Border

Salary / Rate: £200.00 - £250.00 per day (Negotiable depending on experience)

Job Type: Contract / Temporary

Start Date: Immediate

Job Description

We are seeking an organized and experienced Document Controller with a background in Rail or Construction Civils to manage technical documentation and assurance records for high-profile station enhancement projects across East London and South Essex.

Working alongside the Project Management team, you will be responsible for maintaining document control systems, processing technical submittals, managing quality assurance records, and ensuring all project documentation complies with Network Rail standards.

Key Responsibilities

• Manage, archive, and track all incoming and outgoing project documentation, drawings, and technical submittals.
• Maintain document control systems and project management electronic databases.
• Coordinate quality assurance (QA) documentation, handovers, snagging reports, and health and safety files.
• Ensure all documentation complies with Network Rail and client governance frameworks.
• Liaise with project managers, site engineering teams, and sub-contractors to process RFIs, technical queries, and approval workflows efficiently.

Key Requirements

• Industry Experience: Previous experience as a Document Controller within Rail, Infrastructure, or Construction Civils.
• Systems Proficiency: Experience with industry-standard EDMS platforms (e.g., Aconex, Viewpoint/ForSITE, SharePoint, or similar).
• Rail Awareness: Knowledge of Network Rail project deliverables, assurance processes, and handover file compilation is preferred.
• Certifications: Active PTS (Personal Track Safety) card is advantageous but not strictly essential.
• Skills: High attention to detail, strong organisational skills, and excellent IT proficiency.