Document Controller

Morris & Spottiswood Ltd; Bristol; On-site; GBP 30,000 - 42,000; Full time

Job summary

Morris & Spottiswood Ltd in Bristol is seeking a meticulous Document Controller to join our team. You will play a key role in the successful delivery of retail sector projects, applying BS EN ISO 19650 standards to ensure information is available to the right people at the right time.

You will work with Project Delivery teams across disciplines to maintain structure, naming, metadata, and version control within the CDE, support MIDP/TIDPs, and train partners in information requirements.

Qualifications

• Proven experience in document control roles within the construction or public sector.
• Practical experience managing a CDE aligned with BS EN ISO 19650.
• Strong attention to detail and ability to work with multiple stakeholders.

Responsibilities

• Act as gatekeeper for project information and ensure correct naming conventions, metadata, and version control.
• Support enforcement of Information Standard and Information Production Methods and Procedures.
• Administer document workflows, approvals and permissions within CDE platforms.
• Coordinate information flows to ensure timely upload, review and publication aligned to MIDP/TIDPs.

Skills

Document control

CDE management

Collaboration

Tools

Common Data Environment (CDE)

Job description

Morris & Spottiswood is a leading provider of fitout, refurbishment, retrofit and construction services in the UK. An independently owned firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.

Morris & Spottiswood is seeking a meticulous and proactive Document Controller to join our team.

Job Description

Morris & Spottiswood is seeking a Document Controller to play a key role in the successful delivery of Retail sector clients. We are looking for someone with a proactive mindset and an awareness of modern digital construction practices.

The Document Controller will be responsible for managing and maintaining project information in accordance with BS EN ISO 19650 standards, ensuring the right information is available to the right people at the right time. This includes implementing structured workflows, enforcing naming conventions, supporting design and delivery teams, and helping the business uphold its commitment to collaborative working.

You will be working closely with the Project Delivery teams across multiple disciplines, ensuring consistency, transparency, and traceability of project data throughout the lifecycle — from tender to handover. This role is critical in supporting our commitment to delivering high-quality, secure, and reliable information to our clients and supply chain.

Key Responsibilities

• Act as the gatekeeper for project information within the CDE, ensuring documentation follows correct naming conventions, metadata application, and version control
• Support the implementation and enforcement of the project’s Information Standard and Information Production Methods and Procedures
• Administer and configure document workflows, approvals and permissions within CDE platforms.
• Collaborate with project teams to ensure timely upload, review, and publishing of documentation aligned to the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDPs)
• Manage and maintain document registers and transmittals, ensuring auditability and traceability of information exchanges
• Provide training and support to internal teams and supply chain partners in CDE usage and information requirements.
• Assist the Information Manager or Project Lead with compliance reviews against the Information Protocol, and support assurance checks on deliverables before information exchange or delivery
• Coordinate information flows between multiple delivery teams, ensuring alignment with the responsibility matrix and role-specific obligation

Essential Skills and Experience

• Proven experience in document control roles within the construction or public sector environment.
• Practical experience managing a CDE aligned with BS EN ISO.
• Strong attention to detail and understanding of document control best practices.
• Ability to work collaboratively with multiple stakeholders including clients, designers, and contractors.

Valuing People at Morris & Spottiswood

Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.

Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.