Document Controller

MacLean International Group, a DNOW Company; Aberdeen City; On-site; GBP 32,000 - 42,000; Full time

Job summary

MacLean International Group, a DNOW Company, is seeking an experienced Document Controller to join the UK Projects Team in Altens, Aberdeen, on a full-time, permanent basis.

You will manage document control workflows, coordinate with clients and vendors, and ensure compliant documentation is delivered on time to support project delivery. The role demands strong organisation, attention to detail and effective communication across teams.

Qualifications

• Experience in a document control or similar administrative role.
• Detail-oriented with strong organisational and multitasking abilities.
• Proficient in Microsoft Office Suite and familiar with document control software.

Responsibilities

• Ensure client documentation is accurate, compliant, complete and delivered on deadlines.
• Manage document control activities including submissions, trackers, filing and archiving.
• Coordinate documentation requirements across UK units, vendors and branches.
• Advise project teams on documentation needs during tender, quotation and project stages.
• Liaise with clients and vendors to establish document requirements and timelines.
• Maintain confidential and accurate records of current and archived documentation.

Skills

Detail-oriented

Organised

Multitasking

Communicator

Team player

Tools

Microsoft Office Suite

Document control software

Nuance experience

Job description

We're looking for an experienced Document Controller to join our UK Projects Team, based in Altens, Aberdeen, on a full-time, permanent basis.

In this role, you'll be a key part of ensuring high-quality, compliant documentation is delivered across our UK operations. You'll work closely with internal teams and clients to manage documentation workflows, meet deadlines, and support project delivery. If you're highly organised, detail-focused, and confident managing documentation processes, this is a fantastic opportunity to grow your career in a collaborative, supportive environment.

What You'll Be Doing:

• Ensure all client documentation is accurate, compliant, complete and delivered to agreed deadlines.
• Manage document control activities, including submissions, trackers, filing and archiving, in line with company and client procedures.
• Coordinate documentation requirements across UK business units, vendors and branches, identifying and escalating potential delays or issues.
• Advise project and commercial teams on documentation requirements during tender, quotation and project stages, including bid document matrices.
• Liaise with clients and vendors to establish document requirements, submission schedules and completion deadlines.
• Maintain effective working relationships with client and vendor Document Controllers.
• Attend project kick-off and regular meetings as required.
• Ensure documentation is completed and closed out to support timely retention invoicing.
• Provide regular updates to the Project Operations Manager on documentation status, completion dates and anticipated retention invoice submissions.
• Maintain confidential and accurate records of current and archived documentation.
• Ensure all communications reflect a professional company image.
• Undertake other duties as required.

What We're Looking For:

• Proven experience in a document control or similar administrative role.
• Detail-oriented with strong organisational and multitasking abilities.
• Confident communicator who can collaborate across teams and with clients.
• Proficient in Microsoft Office Suite and familiar with document control software (Nuance experience is a plus).
• An understanding of various information technology platforms for documentation management.
• A professional, proactive team player with a can-do attitude.

If you're looking for a new challenge in a fast-paced, project-focused environment, we'd love to hear from you.