Document Control Team Member

Nuclear Restoration Services; West Kilbride; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

Nuclear Restoration Services is seeking a detail‑oriented Document Controller to support the Deconstruction phase at Hunterston B. You will process documents, ensure accuracy, and maintain compliant records across SharePoint and related systems.

Reporting to the Document Centre Team Leader, you will collaborate with site stakeholders, manage workflows, and uphold regulatory standards while adapting to changing priorities in a fast-paced environment.

Qualifications

• NQF Level 2 / SCQF Level 5 qualifications (English and Maths)
• Strong attention to detail and accuracy in documentation
• Experience with quality control and maintaining accurate records
• Good working knowledge of Microsoft Word and Excel, and familiarity with regulatory requirements

Responsibilities

• Process new and updated documents and records in a timely manner.
• Review documents before issue for formatting, references, approvals and version control.
• Manage project documentation, registers and databases, including controlled information on SharePoint.
• Archive completed records and provide document management support to site stakeholders.

Skills

Attention to detail

Document control

Microsoft Word

Excel

SharePoint

Stakeholder communication

Education

NQF Level 2 / SCQF Level 5 (English & Maths)

Tools

SharePoint

Microsoft Office

Job description

Would you like to play an important role in keeping critical information accurate, controlled and accessible as Hunterston B moves through an important phase of its lifecycle? Join the site’s Document Management team as a Document Controller and you’ll have the opportunity to work in a varied, customer-facing role where attention to detail really matters.

Reporting to the Document Centre Team Leader, you’ll help ensure documentation and records meet company, regulatory and site licence requirements throughout the site’s Deconstruction phase. You’ll work with colleagues and stakeholders across the site, providing a responsive and professional service while helping maintain high standards of document and records management.

What will you be doing?

No two days will be exactly the same. You’ll be at the heart of the site’s document control activities, processing new and updated documents and records, responding to queries and helping colleagues navigate document management processes. You’ll make sure information is complete, accurate, appropriately approved and available when it’s needed.

• Managing document control requests, correspondence and workflows, responding to queries and following up actions to keep information moving efficiently.
• Reviewing documentation before issue, checking formatting, references, approvals and version control to ensure it meets the required standards.
• Managing project documentation, registers and databases, including filing and maintaining controlled information on SharePoint and issuing unique document references.
• Ensuring completed and superseded records are appropriately archived and retained, while providing accurate and helpful document management support to stakeholders across the site.

Who are we looking for?

You’ll be someone who takes pride in getting the details right. You’ll be comfortable working in a process-driven environment where priorities can change and deadlines matter, with the confidence to work independently while being a collaborative and supportive member of the team. Strong communication and relationship-building skills will also be important, as you’ll regularly work with different stakeholders across the site.

You’ll need to hold NQF Level 2 / SCQF Level 5 qualifications, for example in English and Mathematics, and have strong attention to detail with experience of quality control and maintaining accurate documentation. A good understanding of systems, processes and regulatory requirements is essential, as is a good working knowledge of Microsoft Word and Excel.

We’d also be particularly interested if you can bring:

• Experience gained within document control, records management or another structured, process-driven environment.
• The ability to organise your workload, prioritise effectively and deliver accurate work in a demanding, time-critical environment.
• Experience of supporting or leading others in a process-driven team and evidence of continuing professional development.

Want to learn more about working at NRS?

Download our Candidate Pack for information about working at NRS and our employee benefits, or visit our Application Process page to learn what to expect during recruitment.

To learn more about NRS and the work we do, we invite you to explore our organisation by visiting Nuclear Restoration Services - GOV.UK. It’s a great way to discover our mission, our people, and the impact we deliver.

We offer a wide range of benefits - discover them all on our Careers website.

Please note: All successful candidates will need to provide proof of identity, eligibility to work in the UK and employment/education history (typically covering the last 3-5 years) in line with NRS Baseline Security requirements. Some roles may also require full Security Clearance, which involves additional checks. For details, please refer to the Defence Business Services National Security Vetting (DBS NSV) guidance.

At NRS, we value diversity and inclusion and encourage applications from underrepresented groups. We want to ensure you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application or interview process, please do not hesitate to let us know.

We offer flexibility on base location for multi-site roles and are happy to discuss flexible working options.

Please note that this vacancy may close earlier than the stated deadline should we receive a high volume of applications, so we encourage you to submit your application as soon as possible.