Document Controller

AtkinsRéalis; Leeds; On-site; GBP 26,000 - 36,000; Full time

Job summary

AtkinsRéalis in the United Kingdom is seeking a Document Controller to join our Infrastructure team, delivering large-scale programmes. You will ensure trusted, controlled information is accessible for delivery teams and clients, supporting decision-making and collaboration.

You will develop beyond traditional document control, adopting digital tools, and working with information management professionals to progress along the career pathway. Flexible working options available.

Qualifications

• Experience in document control, project information management or a closely related project support role.
• Experience using an electronic document management system or Common Data Environment.
• A structured and organised approach, with strong attention to detail.
• The ability to manage competing priorities while maintaining quality and accuracy.
• Good written and verbal communication skills.
• Strong collaboration and customer service skills.
• A practical problem-solving mindset and confidence making recommendations within agreed responsibilities.
• The ability to learn new processes and digital tools quickly.
• Competence using Microsoft 365 applications, including Word, Excel, Outlook and Teams.
• Confidence seeking guidance or escalating issues when appropriate.

Responsibilities

• To help project teams maintain trusted, controlled and accessible information that supports effective project delivery, collaboration and decision-making.
• Receive, register, distribute, track and monitor project drawings, documents and information.
• Maintain accurate document metadata, registers and records within project Common Data Environments and electronic document management systems.
• Coordinate document reviews, approval workflows, information exchanges and transmittals.
• Monitor the status of project information and help teams meet agreed review and delivery timescales.
• Produce regular document control and information status reports for project teams and clients.
• Respond professionally to internal and external requests for documentation and information.
• Support project teams in applying agreed document control and Information Management processes.
• Provide practical advice and guidance on document control requirements and ways of working.
• Develop and support the delivery of training, guidance and awareness sessions to help project teams understand and apply document control and Information Management processes.
• Identify opportunities to simplify processes, improve quality and make better use of digital tools.
• Work collaboratively with clients, designers, project managers, technical teams and delivery partners.
• Support and share knowledge with less experienced colleagues where required.

Skills

Document control

Project information management

Electronic document management

Microsoft 365

Attention to detail

Tools

Common Data Environment

EDMS

Microsoft 365 tools

Job description

Job Description

Overview

You will join our Infrastructure business, supporting the delivery of some of the UK’s largest and most complex infrastructure programmes.

We are looking for a Document Controller who is organised, collaborative and comfortable working in a fast-moving project environment. You will play an important role in making sure project information is controlled, accessible and reliable, helping delivery teams and clients work effectively and make informed decisions.

We are particularly interested in people who look beyond simply administering documents. We want people who are curious about how things could work better, comfortable adopting digital technology and willing to challenge and improve established ways of working.

Whether you are an experienced Document Controller or looking to take the next step in your career, we will support you to broaden your Information Management capability. You will have the opportunity to develop beyond traditional document control, working alongside experienced Information Management professionals and progressing along our Information Management career pathway.

Your role

• To help project teams maintain trusted, controlled and accessible information that supports effective project delivery, collaboration and decision-making.
• Receive, register, distribute, track and monitor project drawings, documents and information.
• Maintain accurate document metadata, registers and records within project Common Data Environments and electronic document management systems.
• Coordinate document reviews, approval workflows, information exchanges and transmittals.
• Monitor the status of project information and help teams meet agreed review and delivery timescales.
• Produce regular document control and information status reports for project teams and clients.
• Respond professionally to internal and external requests for documentation and information.
• Support project teams in applying agreed document control and Information Management processes.
• Provide practical advice and guidance on document control requirements and ways of working.
• Develop and support the delivery of training, guidance and awareness sessions to help project teams understand and apply document control and Information Management processes.
• Identify opportunities to simplify processes, improve quality and make better use of digital tools.
• Work collaboratively with clients, designers, project managers, technical teams and delivery partners.
• Support and share knowledge with less experienced colleagues where required.
• Take responsibility for health, safety and environmental considerations within your own work.

About you

Essential experience and capabilities

• Experience in document control, project information management or a closely related project support role.
• Experience using an electronic document management system or Common Data Environment.
• A structured and organised approach, with strong attention to detail.
• The ability to manage competing priorities while maintaining quality and accuracy.
• Good written and verbal communication skills.
• Strong collaboration and customer service skills.
• A practical problem-solving mindset and confidence making recommendations within agreed responsibilities.
• The ability to learn new processes and digital tools quickly.
• Competence using Microsoft 365 applications, including Word, Excel, Outlook and Teams.
• Confidence seeking guidance or escalating issues when appropriate.

Desirable experience

• Experience supporting major infrastructure, engineering, construction or other complex programmes.
• Awareness of Information Management principles and the relationship between document control and wider project delivery.
• Experience working with structured information workflows and metadata.
• Awareness of ISO 19650 and Common Data Environment principles.
• Experience improving processes, implementing changes or helping colleagues adopt new ways of working.

What you will develop

• Broader knowledge of Information Management across the project lifecycle.
• Experience working on major and complex infrastructure programmes.
• Capability in Common Data Environments, information workflows, reporting and assurance.
• Consulting, stakeholder engagement and client-facing skills.
• A clear foundation for progression along the Information Management career pathway.

Why join us?

You will be part of a growing capability supporting clients across the infrastructure lifecycle. We offer varied project experience, access to experienced Information Management professionals and opportunities to develop your technical, digital and consulting skills.

We recognise that talented people may need different working arrangements. We support flexible working and welcome conversations about how the role could work for you.

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.

Rewards and benefits – Careers at AtkinsRéalis

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Security clearance

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves, thrive and develop to be the best we can be. So, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability. As a Disability Confident Leader, we are committed to offering an interview to all applicants who have a disability and meet the essential criteria. If you would like to be considered under this commitment, please let us know at the application stage.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis_, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. _