Document Control & Project Administrator

TN United Kingdom; Glasgow; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established national engineering contractor is seeking a Document Control & Project Administrator to provide vital support to its regional teams in Glasgow. This role involves organizing project documentation, ensuring compliance with strict procedures, and collaborating with various departments. The ideal candidate will possess strong IT skills, excellent communication abilities, and a keen eye for detail. Join a company that values personal and professional development, offering competitive salaries, generous holiday allowances, and a supportive work environment. This is a fantastic opportunity to contribute to significant projects in the rail and civil engineering sectors.

Benefits

25 days holiday plus bank holidays

Company contributory Pension scheme

Life Insurance

Health Cash Plan

Career development opportunities

Consistent learning opportunities

Employee forums for feedback

Qualifications

• Previous experience in administration within a construction or civil engineering context.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Support project teams by organizing documents and coordinating with departments.
• Ensure compliance with document control procedures and deadlines.

Skills

IT Skills

Document Control

Communication Skills

Organizational Skills

Attention to Detail

Education

Experience in Administration

Experience in Construction/Civil Engineering

Tools

MS Office

Job description

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Document Control & Project Administrator, Glasgow

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Client:

AmcoGiffen

Location:

Glasgow, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

3433e664489c

Job Views:

3

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Administrator / Document Controller

Location – Cumbernauld, Scotland

Sector – Rail, Civil Engineering, Power & Energy

A fantastic opportunity to join an established, national engineering contractor as an Administrator & Document Controller providing business support to the regional support functions and operational works delivery teams. The role provides varied duties and responsibilities and as an established contractor offers longevity through secured contracts and projects with key clients.

The Role

The duties for this role involve working with the Scotland regional business units and project teams including senior management, supporting multi-disciplinary portfolio of works, with duties including; arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to document control systems for the controlled transmission and receipt of all documentation to and from Network Rail.

. Good IT skills/MS Office use, organised and self-starter

Day to day responsibilities will typically include assisting with the collation of Regional SHEQ (safety, healthy, quality & environment) data along with coordinating with the operational teams for KPI/KRA Data for a range of clients including both Network Rail and SPEN. Duties will include but not be limited to:

• Organisation of project / engineering associated documents.
• Coordinating with the different departments within the organisation and ensuring that documents are kept in the right location and are accessible to all internal services.
• Working to strict deadlines and ensuring that all departments of the organisation are following the same procedures with regards to document control.
• Ensuring that documents are in the right location, categorised according to the type of document. This involves checking and approving documents before they are filed and liaising with internal and external parties to ensure that documents contain correct and understandable information with regards to their categorisation
• Issuing of project documentation in line with client requirements.
• Collating information form site teams for timely submissions on a weekly basis.
• Update internal systems as required
• Perform general, internal administrative duties, including stationary ordering, copying drawings, copying CDs and general photocopying.
• Any other administrative duties as deemed appropriate by the region and line manager.

Requirements

To excel in this position, you will have previous experience Administration in a construction /civil engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.

• Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
• Good attention to detail and a professional and confident telephone manner
• Excellent communication and interpersonal skills
• Confident decision maker and problem solver
• Good planning and organisational skills
• Ability to liaise with managers to resolve issues
• Work with minimal supervision
• Efficient analysis and resolution of administration problems

In return

• Competitive annual salary negotiable dependant on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory Pension scheme
• Life Insurance
• Westfield Health Cash Plan & Westfield Rewards
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities
• A safe place to work
• Employee forum’s that provide a platform for having your voice heard