Document Control & Project Administrator

AmcoGiffen; Cumbernauld; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established national engineering contractor is looking for a Document Control & Project Administrator to provide essential support to project teams in Cumbernauld. This role involves organizing project documentation, ensuring compliance with client requirements, and assisting with data collation for safety and quality reporting. The company offers a supportive environment with opportunities for career development, competitive salary, and a comprehensive benefits package, making it an excellent opportunity for those looking to grow in the construction and engineering sector.

Benefits

25 days holiday plus bank holidays

Company contributory Pension scheme

Life Insurance

Health Cash Plan

Career development opportunities

Employee assistance programme

Qualifications

• Experience in administration within construction or civil engineering.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Organizing project documents and ensuring accessibility.
• Assisting with SHEQ data collation and KPI reporting.
• Performing general administrative duties.

Skills

Good IT skills

MS Office

Attention to detail

Communication skills

Organizational skills

Problem-solving

Education

Experience in Administration

Experience in construction/civil engineering

Job description

Document Control & Project Administrator

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Document Control & Project Administrator

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Administrator / Document Controller

Construction & Engineering

Location – Cumbernauld, Scotland

Sector – Rail, Civil Engineering, Power & Energy

A fantastic opportunity to join an established, national engineering contractor as an Administrator & Document Controller providing business support to the regional support functions and operational works delivery teams. The role provides varied duties and responsibilities and as an established contractor offers longevity through secured contracts and projects with key clients.

The Role

The duties for this role involve working with the Scotland regional business units and project teams including senior management, supporting multi-disciplinary portfolio of works, with duties including; arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to document control systems for the controlled transmission and receipt of all documentation to and from Network Rail.

• Good IT skills/MS Office use, organised and self-starter
  
  

Day to day responsibilities will typically include assisting with the collation of Regional SHEQ (safety, healthy, quality & environment) data along with coordinating with the operational teams for KPI/KRA Data for a range of clients including both Network Rail and SPEN. Duties will include but not be limited to:

• Organisation of project / engineering associated documents.
• Coordinating with the different departments within the organisation and ensuring that documents are kept in the right location and are accessible to all internal services.
• Working to strict deadlines and ensuring that all departments of the organisation are following the same procedures with regards to document control.
• Ensuring that documents are in the right location, categorised according to the type of document. This involves checking and approving documents before they are filed and liaising with internal and external parties to ensure that documents contain correct and understandable information with regards to their categorisation
• Issuing of project documentation in line with client requirements.
• Collating information form site teams for timely submissions on a weekly basis.
• Update internal systems as required
• Perform general, internal administrative duties, including stationary ordering, copying drawings, copying CDs and general photocopying.
• Any other administrative duties as deemed appropriate by the region and line manager.
  
  

Requirements

To excel in this position, you will have previous experience Administration in a construction /civil engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.

• Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
• Good attention to detail and a professional and confident telephone manner
• Excellent communication and interpersonal skills
• Confident decision maker and problem solver
• Good planning and organisational skills
• Ability to liaise with managers to resolve issues
• Work with minimal supervision
• Efficient analysis and resolution of administration problems
• Demonstrate good reporting skills
  
  

In return

• Competitive annual salary negotiable dependant on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory Pension scheme
• Life Insurance
• Westfield Health Cash Plan & Westfield Rewards
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities
• A safe place to work
• Employee forum’s that provide a platform for having your voice heard
  
  

The Company

Why AmcoGiffen?

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now!

For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team:

[e-mail]

Recruitment Manager

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Construction

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