Document Administration project Assistant

扰; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the oil and energy sector seeks a Document Administration Project Assistant to join their team located in Canary Wharf. This role involves providing crucial administrative support that ensures the accuracy and compliance of shipping documents. Ideal candidates will have exemplary organisational skills and a strong attention to detail, with prior corporate experience valued. This position requires physical office presence five days a week.

Qualifications

• Experience working in a corporate environment required.
• Proven organisational skills with the ability to prioritise workload.
• Strong written communication skills essential.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with Group requirements regarding cargo documentation.
• Check document accuracy against systems and trading contract requirements.

Skills

Organisational skills

Attention to detail

Self-motivation

Written communication

IT systems knowledge

Job description

Job Title: Document Administration Project Assistant

Job Location: Canary Wharf (5 days per week)

Contract Length: Until 31st December 2025

Industry: Oil and Energy, Trading and Shipping

Working Hours: 8 Hours per day/ 40 per week

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on matters concerning port agency and in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfil bp's contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements and Letter of Credit conditions.

What you will have:

• Proven organisational skills and ability to prioritise workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience of working in a corporate environment
• Experience of working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.