Document Administration Project Assistant

JR United Kingdom; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector is seeking a Document Administration Project Assistant in London. The role involves supporting document administration for trading and operations teams, ensuring compliance, and verifying shipping documents. Ideal candidates will have strong organizational and communication skills, along with experience in a corporate environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with group requirements for documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify document accuracy against systems and trading contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience in a corporate environment

Experience working with IT systems

Job description

Document Administration Project Assistant - London (City of London)

Location: Canary Wharf, London, United Kingdom (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams with port agency, in-port activities, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate is expected to work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience in a corporate environment
• Experience working with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.