Divisional Secretarial Support

The Salvation Army UK and Ireland Territory; Tynemouth; On-site; GBP 18,000 - 24,000; Full time

Job summary

A non-profit organization in Tynemouth is seeking a Divisional Secretarial Support professional. The role includes providing administrative support, managing correspondence, and assisting in event planning. Ideal candidates should have strong secretarial skills, proficiency in Microsoft Office, and excellent communication skills. This full-time position is entry-level with a focus on supporting Divisional Leaders.

Qualifications

• Excellent experience in secretarial duties, including drafting documents and diary management.
• Strong communication skills to develop collaborative working relationships.
• Ability to plan and prioritise tasks effectively.
• Customer service and stakeholder management.

Responsibilities

• Provide professional service to Divisional Leaders.
• Manage communication and correspondence for Divisional Leaders.
• Support planning and administration of conferences and events.
• Fulfil financial processes and manage diary arrangements.
• Maintain confidential filing systems and keep meeting minutes.
• Manage diaries and arrange travel and accommodation as required.

Skills

Secretarial duties

Strong communication skills

Interpersonal skills

Customer service skills

IT software proficiency

Tools

Microsoft Office

Outlook

Teams

Job description

Divisional Secretarial Support

Employer: The Salvation Army UK and Ireland Territory

Location: North East Divisional Headquarters, North Shields, UK

Employment type: Full-time (35 hours per week)

Seniority level: Entry level

Job function: Administrative (Non-profit)

Pay range

This range is provided by The Salvation Army UK and Ireland Territory. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from The Salvation Army UK and Ireland Territory

Key responsibilities

• Provide a professional and client focused service that supports the Divisional Leaders with their specific secretarial requirements.
• Manage telephone calls, correspondence, enquiries and visitors for the Divisional Leaders including contact from external agencies, THQ colleagues, volunteer enquiries and donations from organisations or individuals.
• Support the planning and administration of DHQ conferences, events and projects along side meeting minute taking.
• Fulfil relevant financial processes including ordering supplies and using the Salvation Army accounting system.
• Maintain both computer databases and hard copy filing systems as required, ensuring that confidential and sensitive information is handled appropriately and producing meeting minutes.
• Manage the Divisional Leaders’ diaries, setting up meetings, engagements and making travel/accommodation arrangements as required.

The successful candidate will have

• Excellent experience and knowledge of specific secretarial duties including drafting documents, diary management, organising meetings, booking travel, managing expenses and servicing board meetings (including minute taking).
• Strong communication (both written and verbal), interpersonal and customer service skills with the ability to develop strong, successful, and collaborative working relationships with internal and external stakeholders.
• Demonstrable ability to plan, organise and prioritise your tasks to effectively meet your objectives to the expected quality standards and time scales with minimal supervision.
• Strong experience of using IT software such as Microsoft Office (Word/Excel/Powerpoint), Outlook and Teams.

Appointment subject to satisfactory references, proof of right to work in the UK.

For details of how to prove your right to work in the UK please click here and please note that we are unable to offer sponsorship.

Please note that any Salvation Army employees who are under notice of redundancy and apply for this position will be given priority consideration.

We reserve the right to close this advert earlier if we feel that we have received sufficient applications.

Promoting equality in the workplace and as a disability confident leader scheme employer, we guarantee to interview all disabled applicants who meet all the minimum essential criteria for the vacancy.