Distribution Administrator

Huhtamaki (UK) Limited; Gosport; On-site; GBP 21,000 - 27,000; Full time

Job summary

Huhtamaki is looking for a Distribution Administrator to join the Gosport site, supporting warehouse and distribution operations and ensuring accurate processing of despatches and receipts.

The role involves generating transport documentation, coordinating vehicle movements, maintaining records and liaising with customers, suppliers and transport providers. You will produce daily reports and assist with customs documentation as required.

Qualifications

• Previous experience in an administration, logistics, distribution or warehouse support role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills and experience using business systems.
• Good numeracy and data entry skills.
• Strong communication skills and the ability to work effectively with multiple stakeholders.
• Ability to prioritise workload and work accurately in a fast-paced environment.

Responsibilities

• Managing despatch, receipt and warehouse tasks through the Warehouse Management System (WMS).
• Generating and processing transport and delivery documentation for hauliers and customers.
• Coordinating vehicle movements on and off site, ensuring safe access and accurate documentation.
• Maintaining pallet accounts, records and reconciliations with customers, suppliers and invoices.
• Liaising with customers, customer service teams, transport providers and pallet suppliers.
• Monitoring vehicle arrivals, departures and no-shows, working with transport planners to resolve issues.
• Supporting shunting activities between sites to maintain smooth material flow.
• Processing parcel carrier shipments and ensuring all shipping documentation is accurate.
• Producing daily warehouse and distribution reports and statistics.
• Creating export loads and generating customs documentation where required.
• Supporting the resolution of customer returns, damages and distribution-related queries.
• Maintaining departmental filing systems, invoices, expenses and administrative records.

Skills

Administration

Logistics

Warehouse support

Data entry

Communication

Tools

WMS

Job description

Enjoy a career, packaged with care, whilst helping protect food, people and the planet

We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.

We could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together. We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

Your Opportunity

We’re currently looking for a Distribution Administrator to join our team in Gosport. This role plays a key part in supporting warehouse and distribution operations, ensuring accurate processing of despatches and receipts, managing transport administration and maintaining the systems and records that keep our supply chain running efficiently.

What You’ll Be Doing

• Managing despatch, receipt and warehouse tasks through the Warehouse Management System (WMS).
• Generating and processing transport and delivery documentation for hauliers and customers.
• Coordinating vehicle movements on and off site, ensuring safe access and accurate documentation.
• Maintaining pallet accounts, records and reconciliations with customers, suppliers and invoices.
• Liaising with customers, customer service teams, transport providers and pallet suppliers.
• Monitoring vehicle arrivals, departures and no-shows, working with transport planners to resolve issues.
• Supporting shunting activities between sites to maintain smooth material flow.
• Processing parcel carrier shipments and ensuring all shipping documentation is accurate.
• Producing daily warehouse and distribution reports and statistics.
• Creating export loads and generating customs documentation where required.
• Supporting the resolution of customer returns, damages and distribution-related queries.
• Maintaining departmental filing systems, invoices, expenses and administrative records.

What We’re Looking For

Essential

• Previous experience in an administration, logistics, distribution or warehouse support role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills and experience using business systems.
• Good numeracy and data entry skills.
• Strong communication skills and the ability to work effectively with multiple stakeholders.
• Ability to prioritise workload and work accurately in a fast-paced environment.

Desirable

• Experience using a Warehouse Management System (WMS).
• Knowledge of transport, despatch and distribution processes.
• Experience with customs documentation and export administration.
• Understanding of pallet control and reconciliation processes.

Why Join Huhtamaki?

At Huhtamaki, you’ll be part of a global business committed to sustainability, innovation and continuous improvement.

You’ll work within a supportive team environment where your contribution helps ensure products are delivered safely, efficiently and on time to our customers around the world.

Help protect food, people and the planet. Help us protect food, people and the planet.

We’re on a mission to be the first choice in sustainable packaging solutions so we can protect food, people and the planet. We need talented people like you to make that happen. We’re growing as a business which is opening up new roles and opportunities so it’s an exciting time to join us. We promise to offer a place where you can feel safe, be supported and make an impact, so we can all focus on the future together.

Sounds like your sort of place?

Your career, packaged with care.