Dispatch Administrator

Trexon; Aberdeen City; On-site; GBP 21,000 - 28,000; Full time

Job summary

CRE Underwater Connectivity in the UK is seeking a logistics/administrative assistant to support dispatch, invoicing, and stock management. You will work with the production and QC teams to meet weekly targets and ensure compliance with shipping regulations.

The role involves handling commercial invoices, courier bookings, and general admin tasks while maintaining safe working practices and COSHH compliance.

Qualifications

• Attention to detail is essential.
• Experience managing people.
• Proficient with Sage 200 and Microsoft Office.
• Experience with international and national shipping regulations.
• Capable of working under tight deadlines.

Responsibilities

• Follow safe working practices and COSHH requirements within the work cell.
• Use Sage 200 for dispatching and invoicing of sales orders.
• Create commercial invoices and bookings for couriers (national and international).
• Perform filing, data entry and general admin duties.
• Raise purchase orders aligned with production consumable needs.
• Collaborate with production/QC to meet weekly output targets and customer expectations.
• Store and manage all completed stock items.
• Ensure compliance with international shipping regulations.
• Assist with loading/unloading delivery vehicles as needed.
• Adhere to CRE procedures.
• Undertake any other duties as assigned by management.

Skills

Attention to detail

People management

Sage & MS Office

Shipping regulations

Working under pressure

Job description

CRE Underwater Connectivity, delivering subsea connectivity, designs and manufactures a range of all-metal shell connectors, fibre optic products, strain terminations, penetrators and junction boxes for extremely heavy duty use and are trusted in the most rigorous underwater applications on the planet from splash zone to full ocean depth.

Responsibilities

• Follows safe working practices while understanding all applicable hazards, risk assessments., safe systems of work and COSHH requirements within the work cell.
• Use of Sage 200 system for dispatching and invoicing of sales orders.
• Creation of commercial invoices and booking of national and international couriers.
• Filing, data entry and general admin duties.
• Raising purchase orders in line with production consumable requirements.
• Work alongside production/QC team to ensure weekly output targets and customer expectations are met.
• Storing and management of all completed stock items.
• Maintain compliance to international regulations and laws for shipments.
• Loading and unloading delivery vehicles by hand or necessary equipment if required.
• Comply with CRE procedures.

Additional Requirements

• Undertaking any other duties which are assigned to you by management.

Skills

• Absolute attention to detail.
• People management.
• Good computer skills (Sage and Microsoft Office).
• Experience with international and national shipping and the necessary regulations.
• Ability to work under pressure and to timescales.

Personal Attributes

• Being prepared to stop and challenge actions of others within the workplace, which you consider may be being undertaken in an unsafe manner.
• Flexible and adaptable approach to workload - willing to work in alternative work cells as required.
• Positively promoting the company to departmental staff, customers, and suppliers
• Aims to meet/exceed client expectations.