Sales Coordinator

Jobtailor; Bognor Regis; On-site; GBP 18,000 - 24,000; Full time

Job summary

Jobtailor in the United Kingdom is seeking an organised administrator to support international logistics operations, handling day-to-day customer accounts, data entry, and invoice processing within the Prophet system.

You will coordinate transport bookings, confirm haulage charges, and ensure timely communication of sales requirements across departments to meet tight deadlines and drive customer satisfaction.

Qualifications

• Experience in administration support/coordination.
• Familiar with customs administration/import/export procedures is a plus.
• Knowledge of international logistics/shipping is advantageous.

Responsibilities

• Build and maintain constructive relationships with service providers.
• Build and maintain constructive relationships with customers, both internal and external.
• Management of the day‑to‑day customer account administration.
• Accurate data entry and management, including invoice processing, sales order generating and all transport outbound processes.
• Book and manage transport in line with customer delivery requirements.
• Confirm and update haulage charges in sales orders.
• Timely and accurate communication of sales requirements to the relevant departments.
• Generating pallet tickets for outbound orders.
• Effective use and management of customer order platforms as required.
• Timely checking of invoices, authorising and applying to Prophet.
• Deal with order queries and support sales opportunities through the process.

Skills

Strong communication

Organisational skills

Attention to detail

Data entry

Teamwork

Deadline-driven

Education

GCSE Maths & English

Tools

MS Office

Job description

Responsibilities

• Build and maintain constructive relationships with all service providers
• Build and maintain constructive relationships with customers, both internal and external
• Management of the day‑to‑day customer account administration
• Accurate data entry and management, including invoice processing, sales order generating and all transport outbound processes
• Book and manage transport in line with customer delivery requirements
• Confirm and update haulage charges in sales orders
• Timely and accurate communication of sales requirements to the relevant departments
• Generating pallet tickets for outbound orders
• Effective use and management of customer order platforms as required
• Timely checking of invoices, authorising and applying to Prophet
• Deal with order queries and support sales opportunities through the process

Requirements

• Previous administration support/coordination experience
• Previous experience of customs administration/import/export procedures – desirable
• International logistical/shipping knowledge - desirable
• Strong communication and organisational skills
• Attention to detail
• Ability to work to tight deadlines independently as well as part of a team
• Proficient in the use of MS Office applications, emails and the internet
• GCSE or equivalent in Maths & English

Core Competencies

Demonstrates strong customer account administration capabilities, including accurate data entry, invoice processing, and effective communication with service providers and customers. Proficient in managing logistics and transport processes while adhering to deadlines and maintaining attention to detail.