Discreet Office Manager & Admin (Six-Month Contract)

Knightsbridge Recruitment; Greater London; On-site; GBP 25,000 - 40,000; Part time

Job summary

Knightsbridge Recruitment seeks an exceptionally organised Office Manager/Admin Assistant for a six-month contract. The role is office-based, with Mondays and Fridays shared with the current Office Manager to keep the business running smoothly.

You will support the Directors, handle client communications, invoicing and records, and maintain efficient office systems with discretion. This is ideal for someone who thrives in a small, fast-paced team and can juggle multiple priorities.

Qualifications

• Discretion and integrity with confidential information.
• Emotional intelligence and compassion handling distressed people.
• Excellent organisation and attention to detail.
• Outstanding communication and interpersonal skills.
• Ability to juggle competing priorities and manage up.
• Proficiency with Microsoft 365, Excel and SharePoint.
• Experience as a systems administrator or office administrator is advantageous.

Responsibilities

• Manage Directors' calendars.
• First point of contact for clients by phone, email, in person.
• Raise invoices and process payments; reconcile expenses.
• Maintain the Case Management system and records.
• Proofread and format reports, proposals and presentations.
• Create and improve office systems, filing and archiving.
• Oversee day-to-day office operations and supplies.
• Support investigation team with research tasks.

Skills

Discretion

Integrity

Emotional intelligence

Organization

Attention to detail

Communication

Interpersonal skills

Prioritization

Tools

Microsoft 365

Excel

SharePoint

Job description

Knightsbridge Recruitment seeks an exceptionally organised Office Manager/Admin Assistant for a six-month contract. The role is office-based, with Mondays and Fridays shared with the current Office Manager to keep the business running smoothly.

You will support the Directors, handle client communications, invoicing and records, and maintain efficient office systems with discretion. This is ideal for someone who thrives in a small, fast-paced team and can juggle multiple priorities.