Development Manager, Trusts and Foundations

Pallant House Gallery; Chichester; Hybrid; GBP 42,000 - 62,000; Part time

Benefits offered by this job

Hybrid working

Job summary

Pallant House Gallery Services Ltd invites applications for the role of Development Manager, Trusts and Foundations at Pallant House Gallery. The role is 0.6 FTE (3 days per week) with hybrid working options and a base at the Gallery.

You will lead on grant fundraising across trusts and foundations, research and secure funding for exhibitions, learning, community and capital projects, and manage relationships with funders and CRM records to support the Gallery's ambitious plans.

Qualifications

• Proven track record of soliciting and securing funding from Trusts and Foundations and other grant‑making bodies.
• Excellent writing ability.
• Experience engaging a wide range of stakeholders.
• Working knowledge of CRM databases.
• High level of financial acumen and literacy especially in budget development and planning.
• Desirable: experience in arts/culture/heritage environment.
• Desirable: Spektrix CRM knowledge.

Responsibilities

• Develop and deliver a grants fundraising strategy aligned with business plan and priorities.
• Maintain a dynamic annual grant pipeline with opportunities and deadlines.
• Research, develop and prepare high‑quality applications for funding with colleagues.
• Write robust funding applications to grant‑makers.
• Advise on stewardship of key funders to maximise repeat funding.
• Ensure due diligence and CRM records are maintained.
• Plan ongoing strategy for cultivating Trusts and Foundations and prospects.
• Identify new grant opportunities and create prospect lists.
• Coordinate communications with grant bodies and collaborate with other departments.

Skills

Grant fundraising

Excellent writing

Stakeholder management

CRM databases

Financial acumen

Grant research

Team collaboration

Attention to detail

Spektrix

Tools

Spektrix

Job description

Development Manager, Trusts and Foundations

The role is 3 days a week (0.6 FTE), 7.5 hours per day, 22.5 hours per week and based at Pallant House Gallery, with the opportunity for hybrid working.

Purpose of the role

The Gallery is seeking a skilled and experienced Development professional to grow and maximise income from grant-giving bodies in line with fundraising priorities. Building on success, the challenge ahead is to continue to grow and sustain income from these sources to enable business as usual at the Gallery as we embark on ambitious plans for an exciting Capital Campaign.

You will deliver on ambitious fundraising goals by taking a strategic and coordinated approach to grant opportunities. While the focus will be predominantly on Trusts and Foundations, other grant-giving bodies such as statutory funders and corporate foundations will also be in the mix.

You will seek to secure critical support for the Gallery’s work in exhibitions, learning, community and public programmes as well as for special projects, and capital works. You will research and map all appropriate grant opportunities relative to priority needs, developing exemplary relationships with grant‑makers and their representatives and actively cultivating prospects to increase support for the Gallery.

While working closely with the Head of Development on strategy, you will work independently, building networks across the wider team and beyond, and taking responsibility for managing and coordinating grants on behalf of the Gallery.

Key Accountabilities

Grants

• Work with the Head of Development and Executive Management Team to deliver an overall strategy for grants fundraising, ensuring that the Gallery raises its income targets and ensuring that fundraising supports the Gallery’s Business Plan and strategic priorities.
• Ensure that a sufficient number of high-quality funding applications are made each year in order to support key Gallery programmes and projects.
• Maintain a dynamic annual Grant pipeline with details of opportunities and deadlines.
• Research, develop and prepare high quality applications for funding, liaising closely with relevant colleagues across the Gallery
• Write robust and persuasive funding applications to grant‑makers, aligning with their interests and priorities.
• Advise Head of Development on stewardship requirements of key funders, past and present, to ensure funder expectations are met and exceeded, on order to maximise repeat funding.
• Ensure that all due diligence processes are followed when reviewing opportunities with potential new funders.
• Work with the Head of Development to plan an on-going strategy for cultivating relationships with prospective and lapsed Trusts and Foundations and their representatives.
• Pro-actively identify new grant funding prospects for the Gallery, undertaking research as required, using available tools and systematic processes for prospect identification, and creating Trusts and Foundations prospect lists.
• Ensure that existing funders and/or prospects, are included in supporter cultivation and stewardship events where appropriate. Liaise with relevant Gallery colleagues to ensure funder acknowledgements on project materials, press, marketing and publications.
• Manage communications with key people within grant making bodies, on behalf of the Gallery.
• Work closely with Gallery colleagues from different departments (e.g. Curators, Learning and Public Programmes) to identify the strongest new funding opportunities.

Research and reporting

• Pro-actively work to initiate and develop relationships with prospective and past funders, to understand their interests, criteria and propensity to support the Gallery.
• Work with colleagues to ensure projects are monitored and evaluated, ensuring that grant terms and requirements are met, and that high-quality reports are submitted according to reporting schedules.
• Brief the Executive Management Team, Head of Development and other colleagues about funders prior to funder meetings. Attend funder meetings where appropriate.

Information Management

• Monitor incoming grant payments and budget expenditure, consulting with the Finance team and relevant teams within the Gallery.
• Maintain accurate records of grant makers and grant fundraising activity on the CRM, including logging insights, next steps, current actions, prospect and gift details. Contribute to reports on income for Finance, Team Meetings, Senior Management and appropriate members of the Gallery’s Board of Trustees.
• Gather information about funded projects for the purpose of report writing.
• Keep informed about trends, innovation and news in philanthropy, particularly in Trusts and Foundations and tax efficient giving.
• Ensure all activities comply with legal and regulatory requirements, recording progress in the CRM database and contributing to regular financial reports.

Key Experience, Skills and CriteriaEssential

Essential

• Proven track record of soliciting and securing funding from Trusts and Foundations, and other grant‑making bodies.
• Excellent writing ability.
• Experience of engaging a wide range of stakeholders and excellent relationship management skills.
• Working knowledge of CRM databases.
• High level of financial acumen and literacy especially in budget development and planning.

Desirable

• Experience of working within an arts/culture/heritage environment.
• Experience of working on/knowledge of applications to the National Lottery Heritage Fund and other grant‑making bodies who traditionally support capital development campaigns.
• Working knowledge of the CRM database Spektrix.

Skills

• Excellent communication skills, with the capacity to produce clear and accurate documentation. Ability to craft compelling cases for support and to communicate effectively through face-to face meetings and written proposals.
• Strong interpersonal skills with the ability to quickly establish credibility and good working relationships with internal and external stakeholders.
• High level of proficiency working with standard business software including MS Office applications (Word, Excel, Outlook, PowerPoint) and general digital literacy.
• Attention to accuracy and detail in all aspects of work.
• An ability to plan and manage own workload, adapting to changing conditions when necessary.
• Ability to work independently as well as collaboratively with colleagues.
• Demonstrates passion and approaches work in a positive, enthusiastic way.