Development Coordinator (Gardens, Libraries and Museums)

University of Oxford; Oxford; Hybrid; GBP 32,000 - 37,000; Full time

Benefits offered by this job

Annual leave 38 days

Family leave scheme

Hybrid and flexible working

Cycle loan scheme

Discounted bus travel

Season ticket loans

Staff clubs

Job summary

University of Oxford is seeking a Development Coordinator within Development and Alumni Engagement (DAE) to support high-quality fundraising and donor engagement for Gardens, Libraries and Museums (GLAM).

You will provide reliable administrative and coordination support, ensuring accurate data, effective use of CRM, and timely follow-up of donor interactions, gifts and stewardship across the team.

Qualifications

• Experience in administration, project coordination, fundraising support, stakeholder support or a similar role
• Excellent organisational skills with the ability to manage a varied workload, prioritise effectively and meet deadlines while maintaining accuracy
• Strong written and verbal communication skills with the ability to prepare clear, accurate and well-presented correspondence and other written materials
• Experience of maintaining accurate records and working with databases or CRM systems, including routine data entry, reporting or queries
• Ability to build effective working relationships, handle confidential information appropriately, and use sound judgement when following established processes

Responsibilities

• Support delivery of donor meetings, visits and events, coordinating logistics and materials
• Maintain high-quality data and ensure donor interactions, gifts and stewardship activities are accurately recorded
• Provide reliable administrative and coordination support to enable colleagues to build and sustain donor relationships
• Contribute to the integrity and effectiveness of fundraising operations across DAE

Skills

Administration

Project coordination

Fundraising support

Stakeholder support

Organisational skills

Communication skills

CRM systems

Job description

Are you an organised and detail-focused professional who enjoys bringing structure, clarity and momentum to fast-moving work?

This is an exciting opportunity to join Development and Alumni Engagement (DAE) at a pivotal moment, following the recent launch of the University’s Oxford Excellence campaign - a major philanthropic initiative supporting world-leading research and student opportunity across Oxford. We are looking for a Development Coordinator to play a key role in enabling high-quality fundraising and donor engagement activity.

Location

Oxford, with possible options for hybrid working.

Salary

Grade 5: £32,108 - £37,338 per annum with possible extension to £40,514 including an Oxford University Weighting of £1,730 per year (pro rata).

Contract

Permanent

Hours

Full-time

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence.

Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations.

Development and Alumni Engagement (DAE) works across the collegiate University to build meaningful relationships with alumni and donors that support Oxford’s academic priorities, research and student opportunities. Working in partnership with colleagues across the University, the Team helps to secure support for research, teaching and student opportunity.

The Donor Relations, Stewardship and Fundraising Support team plays a key role in enabling donor engagement activity across the University, ensuring high standards of stewardship, coordination and supporter care.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

As Development Coordinator for Gardens, Libraries and Museums (GLAM), you will play a central role in ensuring the smooth running of fundraising and donor engagement activity, working principally in support of the GLAM fundraising team. You will provide reliable, well-organised administrative and coordination support that enables colleagues to focus on building and sustaining relationships with donors.

Working at the heart of a professional fundraising environment, you will help maintain high-quality data, support effective use of CRM systems, and ensure that donor interactions, gifts and stewardship activity are accurately recorded and followed through. Your work will directly contribute to the integrity and effectiveness of fundraising operations across DAE.

You will also support the delivery of donor meetings, visits and events, helping to coordinate logistics, prepare materials and ensure timely follow-up. This is a varied and collaborative role, offering exposure to a wide range of fundraising activities and stakeholders, and the opportunity to continuously develop your skills in a high-performing, purpose-driven environment.

About You

You will bring:

• Experience in administration, project coordination, fundraising support, stakeholder support or a similar role
• Excellent organisational skills, with the ability to manage a varied workload, prioritise effectively and meet deadlines while maintaining accuracy.
• Strong written and verbal communication skills, with the ability to prepare clear, accurate and well-presented correspondence and other written materials.
• Experience of maintaining accurate records and working with databases or CRM systems, including routine data entry, reporting or queries.
• Ability to build effective working relationships, handle confidential information appropriately, and use sound judgement when following established processes.

Application Process

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Thursday 1 October 2026.

Interviews will take place during the week commencing Monday 12 October 2026 and will be held face-to-face.