Despatch Clerk

Outsource Uk Ltd; York and North Yorkshire; On-site; GBP 34,000 - 42,000; Full time

Job summary

Outsource UK are recruiting on behalf of Exolum for a Despatch Clerk at Seal Sands. You will coordinate product movements, process weighbridge documentation and maintain accurate records in a busy terminal environment.

Reporting to the Shift Supervisor, the role requires attention to detail, good IT skills and the ability to work 4 on 4 off shifts (6am–6pm / 6pm–6am). This permanent position offers a total package of around £42,253.39 per year.

Qualifications

• At least 12 months' experience in an administrative, weighbridge, despatcher, logistics, operational or industrial environment.
• Good IT skills and confidence using computer systems.
• Strong attention to detail and a high level of accuracy.
• Good communication skills and the ability to work with drivers, customers and colleagues.
• Strong organisational and problem-solving abilities.
• A proactive approach and the ability to work independently and as part of a team.

Responsibilities

• Prepare and process weighbridge documentation and tickets.
• Control the release of product through client order management systems.
• Ensure no product is released without the correct authorisation and documentation.
• Coordinate the acceptance of incoming product in line with client instructions.
• Maintain accurate stock records and operational data within terminal systems.
• Ensure drivers complete all required documentation on arrival and departure.
• Verify transport paperwork before vehicles leave the terminal.
• Liaise with customers, customer service teams and terminal personnel to resolve operational queries.
• Ensure all operating procedures, quality standards and compliance requirements are followed.
• Support the terminal's safety, environmental and emergency procedures.
• Maintain a clean, organised and professional working environment.

Skills

Administrative experience

Weighbridge experience

Despatch/logistics

Attention to detail

Communication skills

Teamwork

Job description

Despatch Clerk Seal Sands £33,567.48 Basic Salary + £8,685.91 Shift Allowance Total Package: £42,253.39 Permanent | 4 on, 4 off Shift Pattern (2 Days, 2 Nights) | 6am-6pm / 6pm-6am

Outsource UK are recruiting on behalf of Exolum, a global leader in fuel storage and logistics, for a Despatch Clerk to join their operations team at Seal Sands. This is an excellent opportunity to join a well-established organisation that plays a vital role in the safe and efficient movement of fuel products. Working within a busy terminal environment, you'll be responsible for coordinating product movements, processing documentation, maintaining accurate records and ensuring all operations are carried out safely and compliantly. The Role Reporting to the Shift Supervisor, the Despatch Clerk will play a key role in supporting day-to-day terminal operations. You will be responsible for weighbridge administration, stock control activities, processing transport documentation and liaising with drivers, customers and internal teams to ensure products are safely received and dispatched.

Key Responsibilities

• Prepare and process weighbridge documentation and tickets.
• Control the release of product through client order management systems.
• Ensure no product is released without the correct authorisation and documentation.
• Coordinate the acceptance of incoming product in line with client instructions.
• Maintain accurate stock records and operational data within terminal systems.
• Ensure drivers complete all required documentation on arrival and departure.
• Verify transport paperwork before vehicles leave the terminal.
• Liaise with customers, customer service teams and terminal personnel to resolve operational queries.
• Ensure all operating procedures, quality standards and compliance requirements are followed.
• Support the terminal's safety, environmental and emergency procedures.
• Maintain a clean, organised and professional working environment.

About You

• At least 12 months' experience within an administrative, weighbridge, despatcher, logistics, operational or industrial environment.
• Good IT skills and confidence using computer systems.
• Strong attention to detail and a high level of accuracy.
• Good communication skills and the ability to work with drivers, customers and colleagues.
• Strong organisational and problem-solving abilities.
• A proactive approach and the ability to work independently and as part of a team.

If you're looking for a role where attention to detail, customer service and operational excellence are valued, we'd love to hear from you.

Inclusion Statement

Outsource UK is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. You'll receive fair consideration for your application regardless of your race, religion or belief, gender, gender identity or expression, sex, sexual orientation, disability, marriage and civil partnership, pregnancy and maternity, or age. We’re proud Corporate Members of the Hidden Disabilities Sunflower. If you need any adjustments at any stage - from application to interview or in your new role - please let us know. We’re here to support you every step of the way. We believe diversity of thought and background makes us stronger, and we welcome applications from people of all backgrounds and life experiences.