Deputy Bone Bank Manager

NHS Jobs; Oswestry; On-site; GBP 60,000 - 75,000; Full time

Job summary

NHS Jobs is seeking a Deputy with HTA expertise to oversee activities under the Human Tissue Act (2004) within RJAH. The post holder will advise staff on procurement, testing, storage, disposal and export of tissues for human application, and maintain a robust traceability system for both donors and recipients.

Reporting to the PD and DI, the role requires governance oversight, CPD, SOP management and collaboration across theatres and external regulators to ensure HTA compliance and quality

Responsibilities

• Develop knowledge of relevant legislation to work with the PD and DI to manage governance systems and processes for assurance of quality and standards relating to licenced activity.
• Support the Bone Bank activities by maintaining service requirements including governance tasks, audit activity, staff governance and coordination of bone donation and tissue transplantation processes.
• Provide day-to-day guidance, training and supervision to staff involved in bone donation and tissue transplantation, ensuring practice is safe and aligned to SOPs.
• Maintain CPD/training to ensure knowledge of HTA legislation and quality systems (Consent, Governance, Premises and Equipment, Disposal).
• Ensure staff have access to the latest SOPs and are aware of changes; act as HTA expert in theatres and RJAH staff when required.
• Act as a key contact in RJAH Theatre for specialist HTA advice, maintaining relationships with internal and external stakeholders on HTA matters.
• Work with PD, DI and RJAH HTA Group to ensure HTA license compliance, participate in the HTA Group, and report updates to Quality and Safety Groups.
• Respond to HTA alerts and assist in biannual reports/audits of HTA activities and compliance.
• Maintain audit programmes for theatres involved in HTA activities and prepare for biennial HTA inspections, addressing CAPA and reporting findings.
• In the absence of the PD, act as the contact in RJAH Theatre for HTA guidance and ensure effective communication about human tissue donation and transplantation.

Job description

Duties and Responsibilities

• To develop leadership and knowledge of the specialised programme as defined within the Human Tissue Act (2004). In the absence of the Lead, the post holder will be responsible for all activities associated with the HTA, with specialist knowledge of legislation/governance and applying their expertise to advise all staff on the procurement, testing, storage disposal and export/distribution of tissues intended for human application.
• The Deputy reports to the PD who in turn directly reports to the DI, the person under whose supervision the licensed activity (HTA License 11064) is authorised to be executed. The post holder will be identified as the Deputy to the RJAH HTA Group regulators, and the HTA. The post holder maintains a presence in RJAH Theatre complex and ensures their availability in the absence of the PD.
• Develop knowledge of the relevant legislation to work with the PD and DI to manage governance systems and processes for the Trusts assurance of the quality and standards relating to licenced activity.
• To support the bone bank activities by maintaining the service requirements including governance tasks, audit activity, staff governance and the coordination of processes relating to the bone donation and tissue transplantation.
• To support the Bone Bank Manager (PD) by providing day-to-day guidance, training and supervision to staff involved in done donation and tissue transplantation processes, ensuring practice is safe, compliant with HTA requirements and aligned to approved Standard Operating Procedures. Record personally generate information and maintains patient records.
• To work independently within organisational, professional and HTA governance requirements, applying agreed Standard Operating Procedures and professional judgement when supporting bone donation and tissue transplantation activity. The post holder will manage day-to-day responsibilities with appropriate access to the PD or DI for advice, support and escalation when required.
• To undertake and maintain required Continuous Professional Development (CPD)/training to ensure knowledge and skills are maintained in relation to HTA legislation and quality system regarding the 4 groups of standards: Consent, Governance and quality systems, Premises/ facilities and equipment and Disposal (traceability).
• Ensuring staff have access to the most recent version of all Standard Operating Procedures (SOPs) and are informed of changes which are to be adhered to. The post holder will develop specialist knowledge and support staff during their responsibilities under the legislation within Theatres and outlying RJAH staff where HTA activities are within their remit. Ensuring staff performing licensable activities have the appropriate level of awareness, knowledge, understanding and competence to carry out their role.
• In the absence of the PD, the post holder will be the key point of contact in RJAH Theatre for highly specialist advice/guidance and maintain/create positive professional relationships with internal and external stakeholders on issues relating to the HTA Act (2004) and the Human Tissue Authority.
• To work closely with the PD, DI and members of the RJAH HTA Group to ensure compliance with the terms and conditions of the HTA license. The post holder will actively participate in the Trusts HTA Group in the absence of the Lead. Reporting on updates, issues and reports concerning the Bone and Tissue Bank service and the HTA. This is fed to the Quality and Safety Group/MSK.RJAH AFC Reference No 1299Page 3 of 911. To be able when required to promptly provide accurate service activity information demonstrating a robust traceability system for every donor and recipient of human tissue within RJAH trust.
• To act on any HTA alerts and associated information.
• To assist the PD in providing biannual reports or sooner including audits of HTA activities and compliance to the DI.
• To maintain audit programmes of all areas within Theatres involved in HTA activities.
• To experience the Trusts preparation and subsequent participation in biennial HTA inspections for RJAH Theatres. To work with the PD, DI, Independent Advisor and RJAH HTA Group on responding to the inspection findings, Corrective and Preventative Action (CAPA) plans, recommendations and reporting to the License Holder. This includes independent internal and external audits.
• When a Serious Adverse Event or Serious Adverse Reaction (SAE/SAR) is identified to inform the DI and PD.
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• To continue to develop a good working knowledge of the medical conditions and behaviours that may exclude patients from bone donation and interpretation of potential donors history in accordance with Joint United Kingdom (UK) Blood Transfusion and Tissue Transplantation Services Professional Advisory Committee (JPAC).
• The post holder will be responsible for ensuring clear and effective communication with all personnel and service users, serving as a courteous, responsive, and efficient point of contact for matters related to human tissue donation and transplantation in the absence of the PD.
• Maintain clinical skills, development and professional registration according to their regulatory body (Nursing Midwifery Council (NMC), Health and Care Professions Council (HCPC)), including consent and venepuncture. Ensure participation of European Directorate for the Quality of Medicines and Healthcare (EDQM) Quality Management for Tissue Establishments course when available.