Depot Administrator

Talent Finder; Witham; On-site; GBP 16,000 - 23,000; Full time

Benefits offered by this job

28 days' annual leave per annum

Company pension scheme

Job summary

Depot Administrator role in Witham, full-time, paying £14 per hour. You will handle a range of administrative tasks including processing purchase orders, managing daily shipments, stock ordering and returns, and coordinating with customers and drivers.

Responsibilities include updating orders, sourcing stock, creating purchase orders, reviewing shipments, and ensuring PODs are attached. Strong organisation and communication are essential.

Qualifications

• Strong organisational and administrative skills.
• Good attention to detail when processing orders, shipments and documentation.
• Ability to manage multiple tasks and respond to changing priorities.
• Good communication skills when dealing with customers, yard staff and external drivers.
• Ability to use computer systems and manage emails and documentation effectively.

Responsibilities

• Print and monitor unacknowledged tickets and new sales orders throughout the day.
• Identify special products requiring orders and request these from the factory.
• Print new rental returns and review previous days’ open sales orders and shipments.
• Move contracts where required, confirm open shipments and attach proof of delivery documents.
• Source stock for the following day and future orders where possible.
• Create stock purchase orders for next-day collections and forward orders where required.
• Complete collection reports for rental returns and liaise with yard staff regarding returned items.
• Upload scrap photographs to Acumatica.
• Process amendment emails from Barnsley Administration, replacing or removing tickets where necessary.
• Split tickets and amend ticket dates as requested by the manager.
• Receive outstanding purchase orders for the depot and attach POD documents where applicable.
• Create transport purchase orders on the Traffic Sheet.
• Monitor emails for queries from Sales and Administration and check for PODs from external hauliers.
• Post jobs on Haulage Hub and monitor PODs requiring approval.
• Accept haulage jobs as requested by the manager.
• Ensure external hauliers sign copies of delivery notes before leaving the depot.

Skills

Organisational skills

Attention to detail

Multi-tasking

Communication skills

Computer literacy

Tools

Acumatica

Job description

Depot Administrator | Witham | Full Time | £14 per hour

With over 20 offices and depots across the UK, Ireland and mainland Europe, our client is a market-leading manufacturer, supplier and installer of temporary fencing, site hoarding and barriers.

The company manufactures more than 1.6 million units every year and leads the industry in innovation and sustainability, supplying solutions to a wide range of sectors, from construction to security.

The Role

You will be responsible for a range of administrative duties, including processing purchase orders, managing daily shipments, ordering stock and handling returns. The role also involves communicating order amendments to yard staff, dealing face-to-face with customers and liaising with external drivers collecting or delivering goods.

Key Responsibilities

• Print and monitor unacknowledged tickets and new sales orders throughout the day
• Identify special products requiring orders and request these from the factory
• Print new rental returns and review previous days’ open sales orders and shipments
• Move contracts where required, confirm open shipments and attach proof of delivery (POD) documents
• Source stock for the following day and future orders where possible
• Create stock purchase orders for next-day collections and forward orders where required
• Complete collection reports for rental returns and liaise with yard staff regarding returned items
• Upload scrap photographs to Acumatica
• Process amendment emails from Barnsley Administration, replacing or removing tickets where necessary
• Split tickets and amend ticket dates as requested by the manager
• Receive outstanding purchase orders for the depot and attach POD documents where applicable
• Create transport purchase orders on the Traffic Sheet
• Monitor emails for queries from Sales and Administration and check for PODs from external hauliers
• Post jobs on Haulage Hub and monitor PODs requiring approval
• Accept haulage jobs as requested by the manager
• Ensure external hauliers sign copies of delivery notes before leaving the depot

Requirements

• Strong organisational and administrative skills
• Good attention to detail when processing orders, shipments and documentation
• Ability to manage multiple tasks and respond to changing priorities
• Good communication skills when dealing with customers, yard staff and external drivers
• Ability to use computer systems and manage emails and documentation effectively

What’s In It For You

• 28 days' annual leave per annum, including all statutory Bank Holidays
• Company pension scheme