Data Validator

Bristol NHS Foundation Trust; West of England; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Flexible working

Job summary

Bristol NHS Foundation Trust is seeking a Data Validator for the Neurology & Rheumatology Department at Southmead Hospital. You will validate patient pathways against RTT targets, review data quality, and support improvements under the Data Validation & Performance Lead.

The role emphasizes attention to detail, working across information management systems and Careflow, and contributing to accurate waiting-time reporting.

Qualifications

• Educated to GCSE level with Maths and English.
• Experience working in the NHS or similar organisation is desirable.
• Experience working in a busy multi-disciplinary team and under pressure.
• Good keyboard skills and computer literacy are essential.

Responsibilities

• Regularly download and validate department performance reports from information management.
• Assist in monthly data validation tasks.
• Regularly check and clear uncashed outpatient appointments.
• Review past admission dates to ensure accuracy.
• Verify missing data in care pathways and support data quality improvements.
• Assist staff in using Careflow to prevent data quality issues.

Skills

Attention to detail

Verbal and written comms

Ability to work under pressure

Prioritize workload

Education

GCSE Maths & English

Tools

Excel

Careflow

Job description

North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1st July 2026 to become Bristol NHS Foundation Trust. This creates an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.

Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.

Job Overview

A fantastic opportunity has arisen to join the Neurology & Rheumatology Department at Southmead Hospital as a Data Validator.

We are looking for a dynamic, enthusiastic and hardworking person to join our Data Validation team under the guidance and supervision of the Data Validation & Performance Lead.

You will be expected to review and validate patient pathways, ensuring compliance with local and national policies around the 18 weeks Referral to Treatment pathways (RTT). This role is instrumental in maintaining good quality and accurate data and requires excellent attention to detail, and a proactive approach to identifying and solving pathway data quality issues.

This is a fixed term role to cover maternity leave.

Main duties of the job

• To regularly download and validate reports on the department’s performance provided by information management.
• To assist in the completion of data validation tasks on a monthly basis.
• To regularly check and clear up uncashed outpatient appointments.
• To regularly check and clear up admission dates in the past.

Working for our organisation

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

Detailed Job Description And Main Responsibilities

• To regularly download and validate reports on the department’s performance provided by information management.
• To assist in the completion of data validation tasks on a monthly basis.
• To regularly check and clear up uncashed outpatient appointments.
• To regularly check and clear up admission dates in the past.
• To regularly check the care of patients whose waiting times have exceeded targets to verify that information has been recorded correctly and to facilitate further care where needed.
• To check care pathways where information has been recorded as missing and obtain the required information.
• To assist staff in the department in the use of Careflow to prevent data quality issues arising.

Person specification

Education / Training / Qualification

Essential criteria

• Educated to a GCSE level (including Maths and English).

Work Experience

Essential criteria

• Experience of working in the NHS or similar organisation
• Experience of working in a multi-disciplinary and busy team environment.
• Experience of working under pressure.
• Experience of working to fixed protocols and procedures.
• Experience of using spread sheets to record and track information.

Desirable criteria

• Experience of talking to patients or working in a patient focused environment.

Knowledge / Skills / Abilitie

Essential criteria

• Must be computer literate / possess keyboard skills
• Knowledge of the RTT policy
• Excellent verbal and written communication skills; good telephone manner
• Good organisational and time management skills; must be able to prioritise and plan daily workload, including working flexibly when interruptions impact upon completion of daily tasks; must demonstrate attention to detail in a busy and frequently interrupted department; completion of tasks to deadlines.
• Understanding of patient confidentiality, data protection and freedom of information policies as they relate to waiting times.

Desirable criteria

• Knowledge of the Careflow patient administration system.

Personal Qualities / Special Circumstances

Essential criteria

• Keen to develop professionally and to learn new skills as required by the post.

Desirable criteria

• Leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams.

We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.

• As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.
• The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
• BFT is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
• To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
• If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• By applying for this post, you are agreeing to Bristol NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Important

Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.

Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date.

Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.

As a guide interviews should usually take place within 3 weeks of the closing date.

When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.