Data Systems Administrator

VerseOne Group; Basildon; On-site; GBP 26,000 - 31,000; Full time

Job summary

Mid and South Essex NHS Foundation Trust in Basildon is seeking a Data Systems Administrator for the Occupational Health department. You will support administrative functions, ensure data accuracy, and operate the CORITY system to prepare data for internal and external customers.

The role requires Excel proficiency, data presentation skills (Tableau), and experience with health records; there is no visa sponsorship for this position.

Qualifications

• GCSE Maths and English Grade 4 (4) or above or equivalent qualification.
• ECDL.
• Experience working in a clerical / administrative role; working knowledge of a computer-based appointment and diary System.

Responsibilities

• Produce data fit for Board level presentations.
• Create Excel reporting packages from OH software; present data with Tableau.
• Maintain diaries of the clinical team using the CORITY system.
• Monitor stock levels of office stationery and consumables.
• Report all accidents/incidents on Datix; attend department meetings.
• Provide a professional, efficient, and approachable service to staff and visitors; maintain confidentiality of medical records.

Education

GCSE Maths and English Grade 4 (4) or above or equivalent qualification

ECDL

Tools

Excel

MS Office

Job description

Mid and South Essex NHS Foundation Trust is one of the biggest trusts in the country, following the merger of Mid Essex, Basildon and Southend hospitals in April 2020.

Site Basildon Town Basildon Salary £28,392 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 05/10/2026 23:59

Mid and South Essex NHS Foundation Trust is the onlyacute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

We are delighted to offer an exciting opportunity to join Mid and South Essex NHS Foundation Trust (MSEFT) as a Data Systems Administrator within our Occupational Health Department

You will work as part of a multi-disciplinary team and will support the administrative function of the department and be responsible for the smooth running and operation of the Occupational Health Software system (CORITY)

To be responsible for maintaining data ensuring accuracy and validity and be able to prepare and present data for the MSEFT sites and contracted external customers.

No Visa Sponsorship available for this role

Main duties of the job

Please refer to the Job Description for a full overview of the duties and responsibilities associated with this role. Some of the key requirements are outlined below:To produce data fit for the purpose of presenting to Board level

Proficient use of Excel and be able to manipulate and generate data from OH software and create excel reporting packages at short notices.

Proficient with other presentation software like Tableau for accurate data presentation

Knowledge and Experience of Coding will be desirable

Assisting in maintaining the diaries of the clinical team, using the CORITY system

Taking responsibility for ensuring stock levels of office stationery, leaflets and other consumables is maintained.

To report all accident/incidents on Datix

Attend department meetings as required

Provide a professional, efficient, and approachable service maintaining a high level of customer service to staff and visitors at all times

Liaise and communicate effectively highly sensitive complex information concerning medical records relating to staff members.

Maintain Trust policy regarding confidentiality of medical records and patient information

Assist in the investigation and collection of information/ data relating to incidents

Use CORITY reports to collate the relevant information for monthly and quarterly invoicing.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

Are you looking for an exciting Data Systems Administrator role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Unfortunately, there is no Visa Sponsorship available for this role.

Qualifications

• GCSE Maths and English Grade 4 (4) or above or equivalent qualification
• ECDL

Knowledge and Experience

• Experience working in a clerical / administrative role, Working knowledge of a computer-based appointment and diary System.
• To be computer literate and demonstrate efficiency in use of MS Office software (including EXCEL). Experience working in a customer/client focused environment
• Previous experience managing health care records
• Previous experience working in a health care setting

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect your skills, and you will be required to declare on your application if AI has been used before submitting your application.

Employer certification / accreditation badges

Name Joana Piesare Job title Associate Director of Occupational Health Email address [e-mail] Telephone number 0300 443 3530 Additional information

Myrtle O'Keefe

Business Lead