Data Retention Analyst

Harrison Holgate; Greater London; Hybrid; GBP 77,000 - 104,000; Full time

Benefits offered by this job

Pension

Private medical insurance

Life assurance

Income protection

Job summary

Harrison Holgate is partnering with a leading insurance business in London to recruit a Data Retention Analyst. The role focuses on improving data retention, records management and information governance within a complex technology landscape.

The role is hands-on, requiring experience in developing retention frameworks and driving practical implementation across the business, including SharePoint and legacy systems. London-based with hybrid working two days in the office.

Qualifications

• Experience with data retention, records management or information lifecycle management.
• Developing or implementing data retention frameworks and schedules.
• Delivering retention or information governance projects.
• Reviewing information held across complex systems and legacy environments.
• Advising on archival, retention and defensible deletion requirements.

Responsibilities

• Support the development and implementation of a data retention framework.
• Review existing retention practices and identify gaps across legacy systems and information repositories.
• Develop retention assessment templates, schedules and supporting documentation.
• Engage with IT teams, business stakeholders and system owners to establish appropriate retention requirements.
• Provide advice on retention periods, archival requirements and defensible deletion.
• Support technology and data migration projects, ensuring retention requirements are properly addressed.
• Help implement retention controls across SharePoint, shared drives and other business systems.
• Work with technology teams and external vendors to embed effective retention processes.

Skills

Data retention

Records management

Information lifecycle

Framework development

Governance projects

Job description

Data Retention Analyst

Operations & Analytics

London

£90,000

Reference: HH/RF-14295

12-month Fixed-Term Contract | London / Hybrid

We are working with a leading insurance business to recruit a Data Retention Analyst to support an important programme of work focused on improving data retention, records management and information governance.

The organisation has a complex technology estate, including legacy systems, SharePoint environments, shared drives and multiple information repositories. It is looking to establish a more consistent approach to how information is classified, retained, archived and ultimately disposed of.

This is a hands‑on opportunity for someone with specialist data retention experience who can help develop the framework and, importantly, drive its practical implementation across the business.

The Role

• Support the development and implementation of a data retention framework.
• Review existing retention practices and identify gaps across legacy systems and information repositories.
• Develop retention assessment templates, schedules and supporting documentation.
• Engage with IT teams, business stakeholders and system owners to establish appropriate retention requirements.
• Provide advice on retention periods, archival requirements and defensible deletion.
• Support technology and data migration projects, ensuring retention requirements are properly addressed.
• Help implement retention controls across SharePoint, shared drives and other business systems.
• Work with technology teams and external vendors to embed effective retention processes.

About You

We are keen to speak with individuals who have a background in:

• Data retention, records management or information lifecycle management.
• Developing or implementing data retention frameworks and schedules.
• Delivering retention or information governance projects.
• Reviewing information held across complex systems and legacy environments.
• Advising on archival, retention and defensible deletion requirements.

Experience with technologies such as Microsoft Purview, Mimecast, OneTrust, OpenText / OpenTwins or TRACE would be particularly beneficial.

Candidates from financial services, insurance, technology or consultancy backgrounds will be considered. Previous experience as a Data Protection Officer (DPO), particularly with a specialism in retention, could also be highly relevant.

The Opportunity

This is an excellent opportunity to take ownership of a specialist workstream within a wider data transformation programme, working across a complex business environment and helping shape its approach to information governance.

• 12-month fixed‑term contract.
• London‑based, hybrid working (typically two days in the office).
• Competitive salary, dependent on experience.
• Benefits package including pension, private medical insurance, life assurance and income protection.

If you have demonstrable experience in data retention and are looking for a hands‑on opportunity to make a real impact, we'd be keen to hear from you.

About Us

As true market specialists we work in partnership with our candidates and clients, delivering unrivalled market knowledge and insight. Driven by our passion to become the partner of choice we offer tailored advice and guidance...