Data Privacy & eDiscovery Assistant

Dreams; High Wycombe; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Discretionary annual bonus

Staff discount

Gym access

On-site parking

Hybrid work arrangement

Job summary

Dreams is seeking a Data Privacy Assistant in Loudwater, Buckinghamshire, for a 6-month fixed term to support the Data Privacy Lead with DSARs and eDiscovery tasks.

You'll help ensure GDPR compliance, maintain Records of Processing Activities, liaise with external stakeholders, and assist in privacy documentation within a fast-paced Technology team. This role offers exposure to governance processes and collaboration with a wide range of colleagues.

Qualifications

• Knowledge of UK GDPR, EU GDPR, DPA and data protection practices.
• Experience with Microsoft Purview and eDiscovery tools.
• Administrative experience in fast-paced environments (Retail/Leisure/Hospitality).
• Ability to meet deadlines and deliver results.
• Strong IT skills and proficiency in Microsoft Office.

Responsibilities

• Assist in DSAR management and eDiscovery tasks.
• Conduct data protection impact assessments.
• Liaise with the ICO and external stakeholders.
• Maintain Records of Processing Activities and related documentation.
• Track privacy incidents and ensure timely investigations.
• Assist with GDPR paperwork with suppliers and internal teams.
• Support in identifying compliance gaps and recommend improvements.

Skills

Data privacy knowledge

UK GDPR knowledge

EU GDPR knowledge

DPA knowledge

Administrative experience

Deadline-driven

Stakeholder communication

IT skills (Microsoft Office)

Tools

Microsoft Purview

eDiscovery tools

Job description

We`re looking for a Data Privacy Assistant to join our Technology team for a 6-month fixed term, based in Loudwater, Buckinghamshire. In this role, you will assist the Data Privacy Lead with the management and execution of Data Subject Access Requests (DSARs) and eDiscovery activities, ensuring compliance with data protection regulations and internal policies.

Ready to skip the snooze button and get stuck in? Here`s a taste of what you`ll be doing day-to-day...

• Conduct data protection impact assessments
• Liaise with the Information Commissioner's Office and other external stakeholders.
• Maintain our Record of Processing Activities, and other associated documentation.
• Manage escalated or complex enquiries, customer privacy queries and complaints arising from team casework.
• Assist in identifying compliance gaps and problems, undertake analysis, challenge poor practices diplomatically and make effective recommendations.
• Assist with work in relation to Subject Access Requests to ensure that the organisation complies with statutory deadlines whilst providing a good service to internal and external stakeholders.
• Track actions and responses in respect of personal data security breach incidents, to ensure that these are suitably prioritised and that investigations are carried out in accordance with procedure and recommended remedial action is implemented.
• Assist with the OneTrust Vendor DPIA, Risk management and Privacy system, ensuring all Dreams Suppliers are compliant with current policy.
• Liaise with Dreams suppliers and internal teams to complete GDPR paperwork.

The Person

This is the type of person we`re dreaming of:

• Knowledge and comprehension of data protection laws (UK GDPR, EU GDPR, DPA (Data Protection Act) and practices.
• Experience with Microsoft Purview and eDiscovery tools
• Proven administrative experience gained in a fast-paced environment, ideally within Retail, Leisure, or Hospitality
• Experience of managing large volumes of paperwork
• Ability to deliver results within defined timelines.
• Confidence to build relationships across all levels of the business.
• Excellent IT skills, including Microsoft Office suite, with the ability to produce written reports and manipulate data.

In your dream role, you`ll also receive:

• Discretionary annual bonus
• Huge staff discount, plus savings on restaurants, holidays, and shopping
• 24-hour Retail Trust helpline and resources
• Enhanced maternity and paternity pay
• Free access to on-site gym
• Buy-in schemes for extra holiday, private healthcare, or savings and loans
• Salary sacrifice electric car scheme
• Free on-site parking
• Hybrid working with 3 days on-site per week

About Dreams

Since 1985, we've been making bedtimes better, and we're not hitting the snooze button anytime soon. Backed by Somnigroup, the world's largest bedding provider, we sell over 14,000 mattresses, bases and headboards every week.

Join Dreams and you'll become part of a collaborative, ambitious team where innovation is encouraged, achievements are celebrated and every dreamer plays a part in our success.