Data Payroll Assistant - NES00726

North East Scotland College; Aberdeen City; On-site; GBP 35,000 - 37,000; Full time

Job summary

North East Scotland College is seeking a Data Payroll Assistant to join its People Services team at Aberdeen City Campus. You will maintain employee information across HR and payroll systems, produce workforce reports, and provide flexible support across HR and Payroll.

The role requires strong numerical and analytical skills, meticulous attention to detail, and proficient Excel. Experience with confidential data and HR/payroll reporting is essential, with ability to meet fixed deadlines.

Qualifications

• Relevant qualification at SCQF Level 6 or above, or equivalent relevant experience.
• Understanding of data quality, confidentiality and data protection.
• Understanding of workforce information and common measures such as headcount, FTE, absence and turnover.
• Awareness of employee lifecycle and payroll processes.
• Evidence of continuing professional development.
• Relevant data or payroll qualification.
• Knowledge of payroll requirements including PAYE, National Insurance and statutory payments.

Responsibilities

• Maintain employee information across HR and payroll systems.
• Produce workforce reports and present findings to managers.
• Process employee and payroll changes.
• Provide cover across Payroll and HR Assistant teams during absences and peak workload.
• Work with Senior HR Business Partners, Payroll Officers and Finance colleagues to improve workforce reporting and processes.

Skills

Strong numerical and analytical skills

Excellent accuracy and attention to: (

Education

SCQF Level 6 or above qualification

Understanding of data quality and confidentiality

Payroll experience or qualification

Tools

Power BI

Excel

Job description

The Advert

Data Payroll Assistant (Ref A151)

Full time/Permanent/Aberdeen City Campus

Salary: £34,538.18 - £36,712.48 per anum

North East Scotland College is seeking an organised, detail-focused Data Payroll Assistant to join its People Services team, helping keep workforce data accurate and reliable while providing flexible support across our HR and Payroll teams.

The successful candidate will maintain employee information across HR and payroll systems, produce workforce reports, present findings clearly to managers, process employee and payroll changes, and provide cover across the Payroll and HR Assistant teams during periods of absence and peak workload.

We are looking for someone with strong numerical and analytical skills, excellent attention to detail and confident Excel skills. Experience of producing reports from HR, payroll or similar systems and of handling confidential data is essential, along with the ability to meet fixed deadlines.

Working closely with the Senior HR Business Partners, Payroll Officers and Finance colleagues, you will be a key member of a supportive and collaborative team, helping to improve our workforce reporting and processes.

NESCol is a disability confident employer. We offer a variety of working options in line with business requirements and place great importance on staff wellbeing. We welcome and encourage applicants from diverse backgrounds.

The closing date for applications will be 5 th November 2026.

For more information on this vacancy please visit our My Job Scotland website page on
www.myjobscotland.gov.uk email [e-mail], or call People Services on 01224 612244 (voicemail).

Person Specification

Criteria marked with an asterisk (*) are desirable and all others are essential.

Qualifications / Knowledge

• Relevant qualification at SCQF Level 6 or above, or equivalent relevant experience.


• Understanding of data quality, confidentiality and data protection.


• Understanding of workforce information and common measures such as headcount, FTE, absence and turnover.


• Awareness of employee lifecycle and payroll processes.


• Evidence of continuing professional development.


• Relevant data or payroll qualification.*


• Knowledge of payroll requirements including PAYE, National Insurance and statutory payments.*

Experience

• Experience of producing reports or management information from HR, payroll or comparable systems.


• Experience of working accurately with detailed and confidential data.


• Experience of data checking, reconciliation and identifying discrepancies.


• Administrative experience within HR, payroll, finance or a similar service.


• Experience of working to deadlines and managing competing priorities.


• Experience of HR or payroll administration.*


• Experience of Power BI or similar reporting tools.*

Skills

• Strong numerical and analytical skills.


• Excellent accuracy and attention to detail.


• Strong Microsoft Excel skills and ability to work confidently with data.


• Ability to identify and investigate errors and inconsistencies.


• Ability to interpret information and present it clearly to different audiences.


• Good written and verbal communication skills.


• Ability to prioritise work and meet fixed deadlines.


• Ability to learn and use HR, payroll and reporting systems effectively.


• Ability to work independently while contributing flexibly across the wider team.

Personal Qualities

• Methodical, organised and reliable.


• Customer focused and professional.


• Discreet when handling confidential information.


• Collaborative and flexible across team boundaries.


• Curious and willing to investigate discrepancies and improve processes.


• Committed to equality, diversity, inclusion and continuous improvement.