Data Entry Administrator

Confidential; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Job summary

Confidential is seeking a Data & Administration Coordinator to support two busy teams. You will manage data entry, maintain records, and handle timesheets and portal entries with accuracy.

You should be proficient in Excel, able to reconcile reports, raise invoices, and prioritise demanding workloads while maintaining a calm, proactive approach in a fast-paced environment. This full-time role is based in Glasgow.

Qualifications

• Excellent attention to detail with accurate data entry.
• Proficient in Excel and data handling.
• Ability to manage large volumes of information precisely.

Responsibilities

• Completing accurate data entry and maintaining records.
• Entering timesheets into timesheet system.
• Completing portal entries and ensuring information is kept up to date.
• Running and reconciling reports, investigating discrepancies.
• Checking and approving portal shifts.
• Raising invoices accurately and within required timescales.
• Providing general administrative support across both teams.
• Supporting with ad-hoc tasks as required.

Skills

Attention to detail

Excel

Data management

Time management

Communication skills

Tools

Timesheet system

Job description

Data & Administration Coordinator

Salary: 25,500 per annum Full-time 37.5 hours per week

We are looking for a highly organised and detail-focused Data & Administration Coordinator to join our team and provide administrative support across two busy teams.

This is a varied role, ideal for someone who enjoys working with data, is confident using Excel and can manage a high volume of work accurately and efficiently.

Key Responsibilities

• Completing accurate data entry and maintaining records.
• Entering timesheets into timesheet system.
• Completing portal entries and ensuring information is kept up to date.
• Running and reconciling reports, investigating and resolving discrepancies where required.
• Checking and approving portal shifts.
• Raising invoices accurately and within required timescales.
• Providing general administrative support across both teams.
• Supporting with ad-hoc tasks as required.

We are looking for someone who

• Has excellent attention to detail and takes pride in producing accurate work.
• Is confident using Excel and working with data.
• Can manage large volumes of information without losing accuracy.
• Is organised and able to prioritise competing deadlines.
• Can work at a fast pace and remain calm under pressure.
• Has a proactive and flexible approach.
• Is happy to support across different areas of the business.
• Has good communication skills and enjoys working as part of a team.

Previous experience in an administrative, data entry, finance or similar role would be advantageous, but the right attitude, accuracy and willingness to learn are just as important.

The weekly hours would be 37.5 but the client can be flexible with start and end times, the start of the week is the busiest so they could do long days for an earlier finish on a Friday or even some Sunday hours if the successful candidate would like (not essential though).

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.