Data Assistant and Exams Assistant

Teaching Vacancies; Bicknor Wood; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Dedicated and supportive staff team

Welcoming children and families

Valued and respectful working enviro n

Excellent CPD within the school and Tr

Job summary

Lumero Educational Trust is seeking an Examinations and Data Assistant to support the smooth running of internal and external examinations. You will help plan timetables, manage candidate registrations, and coordinate seating and invigilation with attention to JCQ rules.

The role also involves Census data management in SIMS, producing reports for leaders, and ensuring confidentiality and safeguarding across all exam processes.

Qualifications

• Experience in school administration and data management
• Familiarity with JCQ and exam regulations
• Ability to prepare timetables and invigilation schedules
• Commitment to safeguarding and data confidentiality

Responsibilities

• Create and distribute examination timetables for students and staff
• Register candidates for public examinations and meet deadlines
• Prepare seating plans, rooms, and invigilation schedules
• Ensure secure receipt, storage, and handling of exam papers
• Assist invigilation and monitor exam conditions per JCQ rules
• Support access arrangements with SENCO and Exams Officer
• Handle census submissions and SIMS data management
• Produce data reports for senior leaders

Skills

Administrative skills

Data management

Exams administration

Confidentiality

Communication

Tools

SIMS

4Matrix

JCQ regulations

Job description

What skills and experience we're looking for

We are looking for a colleague who:

• Is a skilled and hardworking administrator with a passion for supporting with school processes
• Consistently models professional working practices
• Wants an exciting opportunity to work in a vibrant and diverse organisation

What the school offers its staff

In return we will offer you:

• A dedicated and supportive staff team
• Polite and welcoming children and families
• A working environment where everyone is valued and respected
• Excellent CPD within the school and across the Trust

Further details about the role

Job Purpose The Examinations and Data Assistant plays a vital role in ensuring the smooth, secure, and compliant running of all internal and external examinations. Key functions

Preparation and Planning

• Assist in the creation and distribution of detailed examination timetables for students and staff
• Support the registration of candidates for public examinations, ensuring accuracy and adherence to awarding body deadlines
• Liaise with subject leaders and curriculum staff to confirm exam entries and special arrangements
• Prepare seating plans, room allocations, and invigilation schedules in line with JCQ and awarding body regulations

Exam Materials and Logistics

• Ensure the secure receipt, storage, and handling of examination papers and materials
• Organise and prepare exam venues, ensuring all necessary equipment and resources are available
• Always maintain confidentiality and security of exam content

During Examinations

• Support the running of exam sessions, including acting as an invigilator when required
• Monitor exam conditions to ensure full compliance with JCQ regulations and school policies
• Respond promptly and professionally to any issues or incidents during exams, escalating where necessary

Access Arrangements and Special Considerations

• Assist in implementing access arrangements for students with additional needs, in collaboration with the SENCO and Exams Officer
• Ensure appropriate support and adjustments are in place for eligible candidates

Post-Examination Duties

• Assist with the collection, checking, and secure dispatch of completed exam scripts to awarding bodies
• Support the processing and distribution of results to students and staff, ensuring accuracy and confidentiality
• Help manage post-results services, including reviews of marking, access to scripts, and appeals
• Maintain accurate records of entries, results, and communications with exam boards

Internal Exams and Assessments

• Support the Exams Officer in planning and coordinating internal exams and mock assessments
• Assist with rooming, invigilation, and logistics for internal assessments
• Ensure that internal exam data is accurately recorded and reported

Census and Student Data Management

• Gather, verify, and prepare student data for census submissions in line with DfE requirements
• Ensure accurate and up-to-date student records, including processing admissions, leavers, and transfers from other schools
• Maintain academic management areas of SIMS, ensuring data integrity and consistency
• Work closely with pastoral and administrative teams to ensure student data reflects current enrolment and curriculum structures
• Maintaining details of students’ records e.g. UPN numbers
• To support the Data Manager in importation of data into School Management Information Systems and supporting platforms
• To produce data reports and analysis at the request of the Data Manager and/or Middle or Senior Leaders
• To maintain the accuracy of 4Matrix
• To support the production and distribution of academic student reports to wider stakeholders, including parents

General Duties

• To adhere to the policies and procedures of Lumero Educational Trust
• To make a positive contribution to the wider life and ethos of the school
• To demonstrate consistently the positive attitudes, values and behaviour which are expected within the school community based on mutual respect between students and staff

To work with flexibility, resourcefulness and initiative, undertaking any duties at the reasonable request of the Headteacher

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.