Exams and Data Manager

Ark Evelyn Grace Academy; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Ark Evelyn Grace Academy is seeking a Data and Examinations Administrator to lead planning, development, design, organisation, and monitoring of data and exams within academic systems.

You will maintain up-to-date records of student and assessment details, ensuring accuracy and confidentiality, while providing comprehensive admin support across the school.

Qualifications

• Experience in data management and examination administration.
• Knowledge of GDPR guidelines and data protection.
• Strong organisational and multitasking skills; ability to work with multiple stakeholders.
• Proficiency with Excel and data reporting.

Responsibilities

• Plan, administer, coordinate and deliver internal and external examinations, including entries, timetabling, rooming, invigilation, and results.
• Manage data systems ensuring accuracy, security, and timely maintenance of student and assessment data.
• Provide admin support across the school and liaise with SLT, teaching and support staff.
• Design reports and templates reflecting academy priorities for attendance and progress.
• Support implementation of new systems and GDPR-compliant data transfers.
• Coordinate staff cover and absence lines to minimise disruption.
• Maintain GDPR-compliant records and support timetable creation with Curriculum leads.

Skills

Data management

MS Excel

MIS

GDPR compliance

Tools

MIS

Job description

We’re proud to share that our school has been recognised as a top-performing secondary school nationally, receiving a Top 10% badge for Employee Inclusion in the Spring 2026 census with The Engagement Platform (TEP).

The Role

Take a lead role in planning, development, design, organisation, and monitoring of data and exams within the academic systems. To work alongside the leadership, teaching and support staff to develop the uses of, and implementation of data systems, providing support for the effective use of academic data in all areas.

You will be required to maintain up to date records of student and assessment details, ensuring that the information kept is both accurate and confidential. In addition to this, the successful candidate will provide comprehensive administration support across all areas of the school as required.

It is essential that the postholder is organised, excellent at multi-tasking, works flexibly and has a ‘can do’ attitude. The role involves liaising with internal and external stakeholders on daily basis therefore will require a high level of independence as well as excellent teamwork.

Key Responsibilities

• Take overall responsibility for the planning, administration, coordination and delivery of all internal and external examinations, including entries, access arrangements, timetabling, rooming, invigilation, examination materials, results and post-results services, ensuring compliance with awarding body regulations, JCQ requirements and Academy procedures.
• Manage the Academy’s staff cover process, including managing absence line calls, and coordinating daily cover arrangements to minimise disruption to teaching and learning.
• Manage the Academy’s data systems and processes, ensuring the accuracy, integrity, security and timely maintenance of student, assessment, attendance, admissions, exclusions, options, timetabling, SEND, census and other relevant data; produce and analyse reports to identify trends and provide meaningful comparisons of student, subject and cohort performance to support Academy leadership decision-making.
• Be comfortable using assorted software tools to manipulate large and complex data sets to extract relevant information, through use of relevant software such as Excel/MIS
• Provide other data and analysis, as requested by SLT, teaching staff, and support staff in a format that is easily accessible.
• Design report templates that reflect the Academy priorities to ensure that all stakeholders are communicated effectively regarding academic progress and other key information e.g. attendance.
• Support with effectively implementing new systems and programmes.
• Ensure student data is transferred accurately across systems and liaise with third parties where required.
• Ensure examinations run smoothly and in line with regulatory guidance, providing extensive support to SLT
• To support Leadership with the management of the examination results days
• Maintain accurate records adhering to GDPR guidelines and our data policy.
• Support the creation of the timetable with the Curriculum leads.
• Provide timetable models for the options process in conjunction with Curriculum leads.
• Seek to find suitable solutions to issues/problems raised by teachers, students/parents.
• Provide training and user guides to staff/students.
• Make appropriate timetabling and room arrangements, ensuring minimal impact on teaching and learning.
• Support with daily attendance monitoring, where required.
• Work collaboratively as a member of the Business Support Team.

If you would like to discuss this opportunity or for any queries, please contact Constance Boakye on 020 7737 9520 .