Data and Exams Manager (Maternity Cover)

Coast and Vale Learning Trust; Old Warren; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Professional development

Generous pension scheme

Blue Light Card

Employee Assistance Programme

Job summary

Oakbank School is seeking a dedicated Data and Exams Manager to ensure smooth running of public and internal exams. The role involves leading the exams team, coordinating entries, liaising with invigilators, and managing data in the MIS system.

The post requires experience with exam processes, strong IT skills, and the ability to work under pressure, including during results days. Demonstrated commitment to safeguarding and professional development is expected.

Qualifications

• Hold at least 5 GCSEs including Maths and English (Grade C/4 or above).
• Excellent IT skills with proficiency in Google Workspace or Microsoft Office.
• Previous experience in an educational setting with exams or invigilation.

Responsibilities

• Lead and manage the exams team across the campus.
• Ensure compliance with JCQ regulations and awarding body requirements.
• Coordinate all examination entries and liaise with invigilators.
• Organise examination rooms, timesheets and internal recording systems.
• Oversee the school's MIS system and data reporting.
• Prepare registers, collate certificates and assist with data analysis.

Skills

IT skills

Data analysis

Team leadership

Organisation & time management

Confidentiality

Flexibility

Problem solving

Attention to detail

Education

5 GCSEs including Maths & English

Tools

Google Workspace

Microsoft Office

Job description

Every Role Matters

The best schools are built by people who are passionate about making a difference, whatever their role.

At Oakbank School, we are looking for a dedicated Data and Exams Manager to become an important part of our school community.

This is an opportunity to use your skills and experience to support pupils, colleagues and visitors, helping to create a welcoming, safe and effective environment where learning can flourish and everyone can succeed.

About the Role

To ensure the smooth running of all the public and internal exams. To be able to work well under pressure in a very busy environment and be reliable, self-motivated and flexible with your working hours in order to accommodate some early starts and late finishes during the exam’s sessions.

At times the position is quite physically demanding, involving handling heavy boxes, unpacking packets of scripts and making up exam bags. Working during the A-level & GCSE result days is non‑negotiable.

Key aspects of the role include:

• To lead and manage the exams team across the campus
• To ensure that the Colleges are compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations and assessments at all times
• To be the named examinations officer for Stoke Damerel Community College
• To work with the senior leader on the coordination of internal examinations
• To coordinate all examination entries
• To liaise with invigilators regarding availability
• To organise processing of Invigilators’ timesheets & internal recording system
• To undertake data inputting, including preparing registers for school exams, booking rooms and study areas as required
• To set up exams rooms and ensure they are equipped with stationary boxes
• To unpack and log scripts as required
• To download examination results and collate certificates for results days
• To invigilate internal and public exams
• To undergo CPD both locally, within the Trust and with exam boards as required
• To carry out any such duties as may be reasonably requested
• Manage the school's MIS system
• Reporting
• Complete the School Census
• Assist staff with the set up and maintenance of spreadsheets to help analyse data
• Ensure year 11 GCSE & mock result data is added to systems in time for school and trust data deadlines
• CYPMD - June Checking Exercise & October Exercise
• Supporting all staff with ad hoc data requests
• Adding events to all staff, website & cover calendar
• Ad hoc changes to website
• Set up of assessment sittings on GL assessment (NGRT, Dyslexia Screenings etc.)
• Be available for GCSE results day and the prep day before
• To continue personal development in the relevant areas, including subject knowledge and teaching methods.
• To engage actively in the Performance Management process.
• To participate in whole school professional learning programmes.

• To take part in the staff development programme by participating in arrangements for further training and professional development.
• Be keenly aware of the responsibility for safeguarding children and to help in the application of the Safeguarding Policy within the school.
• Comply with the school’s Safeguarding Policy to ensure the welfare of children and young persons.

• Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people therefore this appointment will be subject to vetting, including an enhanced DBS disclosure.

The duties and responsibilities in this job description are not restrictive and you may be required to undertake any other duties that may be required from time to time. Any such duties should not however substantially change the general character of the post.

We’re Looking For Someone Who:

• Hold at least 5 GCSEs or equivalent, which must include at least a Grade C/4 in Maths and English.
• Excellent IT skills, including knowledge of Google Workspace or Microsoft Office.
• Previous experience of working with children in an educational setting.
• Exam / Invigilation experience.
• Understanding of relevant policies/codes of practice and awareness of relevant legislation.
• Ability to lead and work in a team and as an individual.
• Good level of computer literacy with the ability/potential to analyse and use data.
• Ability to organise work, prioritise tasks and manage time effectively.
• Ability to maintain confidentiality at all times.
• Commitment to participate in development and training opportunities.
• Ability to be flexible and supportive to colleagues.
• Resilience, tact and diplomacy, even when under pressure.
• Be personable and set a good example to colleagues and students.
• Ability to work to strict deadlines.
• Good problem-solving skills.
• Accustomed to working collaboratively within a busy office environment.
• Flexible with working hours.
• Excellent attention to detail.
• High levels of professional integrity, energy and enthusiasm.
• Flexible and responsive to change.
• Be dependable, able to follow instruction and respond to management directions.
• Have the ability and willingness upon occasion to carry out some manual lifting of examination stationery.

Why join

At Oakbank School, we have built our ethos on a strong set of core values which underpin everything that we do. Our aim is to give students at Oakbank School a better chance of success than if they attended any other school in the country.

Our mission

An ambitious school in which students are provided with exceptional opportunities that equip them with the skills, knowledge, and personal attributes to thrive in school, and beyond.

Our values

Our core values permeate all that we do. In our achievement-orientated culture, teaching and learning is our highest priority. We want our students to be healthy and have a great life. We are deeply committed to opening the hearts and minds of our future-focused young people.

Our core values are ‘work hard, be kind’.

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.

We offer our staff a range of benefits including:

• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• An Employee Assistance Programme
• Gym DiscountsFree eye tests
• Cycle to work scheme
• Being part of a great team and expanding organisation

Closing date for receipt of applications is 9th October 2026. We reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.