Data Administrator (12 Month Maternity Cover)

Blenheim Schools; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Blenheim Schools is seeking a meticulous Data Administrator to join Hall School Wimbledon on a 12-month maternity cover. You will manage data across modules in iSAMS, support communications, events, and general administration to ensure accurate records and smooth daily operations.

The role requires strong attention to detail, proficiency with IT systems, and the ability to handle confidential information across staff, students and families.

Qualifications

• Educated to A Level stage.
• Excellent attention to detail with data accuracy.
• Confident using IT systems and databases; experience with school MIS preferred.
• Strong organisational and time management skills; able to manage multiple priorities.
• Effective communication with stakeholders across the school.
• Proactive, adaptable and able to work independently and in a team.
• Maintains confidentiality and handles sensitive information.
• Commitment to safeguarding, compliance and continuous improvement.

Responsibilities

• Maintain and update data across iSAMS modules (academic records, reports, timetables, year-end processes).
• Produce and distribute communications via the parent portal.
• Support planning and administration of educational visits and trips.
• Manage and maintain the school calendar and ensure up-to-date information.
• Coordinate weekly school newsletter with content from across the school.
• Update website content and support social media presence.
• Assist with parents' evenings organization and administration.
• Provide admin support during examination periods.
• Coordinate school photographs, vaccination programs and other events.
• Maintain staff training records and compliance documentation.
• Provide admin support for HR activities and processes.
• Cover reception and provide a welcoming service to visitors.

Skills

A Level

Attention to detail

IT systems

School MIS experience

Organisational skills

Time management

Stakeholder communication

Proactive/adaptable

Confidentiality

Safeguarding

Education

A Level

Tools

iSAMS

Job description

Lead the Past. Influence the Future

Job Title: Data Administrator (12 Months Maternity Cover)
Location: Hall School, Wimbledon, SW20 8HF
Salary: Depending on experience
Hours: 40 hours per week
Contract: Fixed Term (until December 2027) Term Time
Start: January 2027

UK applicants only. This role does not offer sponsorship.

About the School

Hall School Wimbledon is a vibrant, proudly non-selective co-educational day school, offering a contemporary and inclusive education in a nurturing and inspiring environment. Located on a unique campus in the heart of Wimbledon, we are committed to enabling every student to flourish and become an independent learner for life.

Our ethos is rooted in outstanding pastoral care, small class sizes (12-15 students), and a personalised approach to teaching that supports a wide range of abilities. We pride ourselves on our collaborative staff culture and strong relationships across the school community.

About the Role

Are you a highly organised and detail-oriented administrator with a passion for data accuracy and efficient processes? We are looking for a proactive Data Administrator to join our busy and supportive school team. This is a varied and rewarding role at the heart of the school's operations, where you will play a key part in ensuring information is accurate, communications run smoothly, and staff, students and families receive outstanding support.

Working closely with colleagues across the school, you will manage key data systems, support school events and communications, and contribute to the effective day-to-day running of the administration function.

About the Role

As our Data Administrator, you will:

• Maintain and update data across all modules of iSAMS, including academic records, reports, timetables and year-end processes.
• Produce and distribute communications through the parent portal.
• Support the planning and administration of educational visits and school trips.
• Manage and maintain the school calendar, ensuring information is accurate and up to date.
• Create and coordinate the weekly school newsletter, gathering content from across the school.
• Update website content and support the school's social media presence.
• Assist with the organisation and administration of parents' evenings.
• Provide administrative support during examination periods.
• Coordinate school photographs, vaccination programmes and other key events.
• Maintain staff training records and compliance documentation.
• Provide administrative support for HR activities and processes.
• Cover reception when required, delivering a professional and welcoming service to visitors, parents and staff.
• Undertake a range of general administrative duties to support the wider school team.

What We're Looking For

We're seeking an enthusiastic and professional individual who:

• Is educated to A Level stage
• Has excellent attention to detail and a high level of accuracy when handling data.
• Is confident using IT systems and databases, ideally with experience of school management information systems.
• Has strong organisational and time management skills, with the ability to manage multiple priorities.
• Communicates effectively with a wide range of stakeholders.
• Is proactive, adaptable and able to work both independently and as part of a team.
• Maintains confidentiality and handles sensitive information appropriately.
• Shares our commitment to safeguarding, compliance and continuous improvement.

About Blenheim

Blenheim Schools is a growing family of innovative, high-quality independent schools committed to enabling outstanding futures for every student. Our ethos centres on truly understanding each child, their talents, character and aspirations by providing a personalised, ambitious education that helps every child to thrive.

We deliver a broad, enriching curriculum supported by tailored teaching and exceptional pastoral care. We celebrate individuality, nurture confidence and champion every learner so they can discover their strengths and achieve their potential.

Joining Blenheim Schools means becoming part of a collaborative, forward-thinking community that values creativity, inclusion and professional growth. Our teams are united by a shared belief in the power of education to transform lives and by a commitment to delivering outstanding experiences for students and families.

We are proud to be a part of OFG Education who in 2025 were officially certified as a 'Great Place to Work' for the sixth year running.