Data Administration Apprentice

QA Limited; Greater London; On-site; GBP 12,000 - 18,000; Full time

Benefits offered by this job

Full funding for Level 3 Apprenticeshp

On-the-job mentoring

Pension 10%, 30 days holiday

Job summary

QA Limited in Greater London is offering a Level 3 Data Technician apprenticeship within the national secretariat team. The role blends daily administrative tasks with practical data work to source, format, check, and present information accurately and securely.

You will develop data literacy while supporting office systems and processes, with a clear path into data or analyst roles as you gain experience and qualifications.

Qualifications

• Strong attention to detail and accuracy in data handling.
• Clear written and verbal communication for documentation.
• Proficiency with Microsoft Office and basic data tools.
• Organised with ability to manage multiple tasks.

Responsibilities

• Source, collate, and format data from internal/external systems.
• Check data quality, remove duplicates, and resolve inconsistencies.
• Store and share data securely in line with GDPR and policies.
• Apply basic anonymisation where required for privacy.
• Use spreadsheets and dashboards to visualise data.
• Carry out basic statistical calculations (averages, percentages).
• Prepare reports and presentations for internal stakeholders.
• Provide day-to-day admin support to the team in the international secretariat.
• Maintain accurate records and databases for easy retrieval.
• Assist meetings with scheduling, minute-taking and follow-up actions.

Skills

Attention to detail

Communication skills

Microsoft Office

Organised

Education

3 GCSEs 4+

GCSE Maths & English 3+

Tools

Excel

Databases

Job description

The Nutrition Society is a registered charity, based in Hammersmith, London. formed in 1941, it is a diverse community of 2800 members across 78 countries with the independence and courage to challenge, question and progress forward the field of nutrition. Through a progressive approach that champions collaboration and breaking down research silos, the Society is pushing forward the field of nutrition for the benefit of people and animals, whilst balancing the health of the planet too.

About the role:

We are looking for a motivated Data Administration Apprentice to join our team on a Level 3 Data Technician apprenticeship. This role combines day-to-day administrative support with hands‑on data work — sourcing, formatting, checking, and presenting information so it is accurate, secure, and easy for colleagues to use. You will develop practical data literacy skills while supporting the smooth running of the office and its systems.

This is a great opportunity for someone early in their career who wants to build a foundation in data handling and analysis alongside core administrative and organisational skills, with a route into more specialist data or analyst roles.

Key responsibilities:

• Source, collate, and format data from a range of internal and external systems in line with organisational standards
• Check data for quality issues such as duplicates, errors, or inconsistencies, and take corrective action
• Store, manage, and share data securely and in compliance with GDPR, the Data Protection Act, and internal policies
• Apply basic anonymisation techniques where required for privacy or compliance
• Use spreadsheets and simple dashboarding tools to organise and visualise data (e.g. tables, charts, pivot tables)
• Carry out basic statistical calculations (e.g. averages, percentages, totals) to summarise information
• Produce clear documentation of data sources, actions taken, and findings, using standard templates
• Provide day‑to‑day administrative support to the team, including some diary management, correspondence, and filing, primarily working in the international secretariat department
• Maintain accurate records and databases, ensuring information is up to date and easily retrievable
• Prepare reports, summaries, and presentations for internal stakeholders
• Support meetings with scheduling, minute‑taking, and follow‑up actions
• Handle routine enquiries by telephone, email, and in person, directing them appropriately

Required skills:

• Strong attention to detail and accuracy
• Good written and verbal communication skills
• Comfortable using Microsoft Office (particularly Excel/Word) or equivalent tools
• Organised, with the ability to manage multiple tasks and deadlines

Additionally, the following experience would be beneficial:

• Some prior experience in an office, admin, or customer‑facing role
• Basic familiarity with spreadsheets, databases, or reporting tools
• An analytical mindset and interest in problem‑solving

Entry requirements:

• 3 GCSEs (or equivalent) at grades 4+ (A-C) in any subject
• GCSE Maths and English (or equivalents) at grades 3+ (D or above)
• Prospective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship in a similar subject

You may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme.

If you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications.

For more information please visit the UK ENIC website.

Benefits:

• Full funding and support for your Level 3 apprenticeship
• On-the-job mentoring and structured off-the-job learning time
• Pension contribution of 10%, 30 days holiday per year

Future prospects:

90% of QA apprentices secure permanent employment after completing: this is 20% higher than the national average.

About QA:

Our apprenticeships are the perfect way to gain new skills, earn while you learn, and launch yourself into an exciting future. With over 50,000 successful apprenticeship graduates, we're a top 50 training provider, dedicated to helping you succeed.