DAMS Ingest Assistant

Corehr; Oxford; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Contributory pension scheme

38 days of annual leave

Childcare services

Family leave schemes

Discounted bus travel

Job summary

Bodleian Libraries Imaging Services at Weston Library, Oxford, is seeking a 21-hour-per-week assisstant to support digitisation workflows. The role involves ingesting digital content into Portfolio, auditing image metadata, and performing image renaming and processing tasks for archival materials.

The post is fixed-term for 18 months and focuses on accuracy, data management, and efficient handling of digital assets for local and international users.

Qualifications

• Highly computer literate with ability to learn specialist software quickly.
• Experience entering, updating and managing data with consistent formatting and classification rules.
• Excellent attention to detail, particularly in accurate and efficient data entry.

Responsibilities

• Ingest digital content created by Imaging Services into Portfolio, the DAM system.
• Audit and assess images and their technical metadata.
• Perform image renaming or processing as required.
• Use digitisation workflow tools to ingest images and metadata into the repository.

Skills

Data entry

Attention to detail

Computer literacy

Microsoft Word

Microsoft Excel

Outlook

Adobe Acrobat

Tools

Portfolio DAM

Digitisation workflow tools

Image renaming/processing

Job description

Imaging Services, Weston Library, Broad Street, Oxford OX1 3BG

About the Role

You will join Imaging Services within the Bodleian Libraries, which provides digital imaging services for material from the Libraries’ collections, supporting research as well as project and customer orders for the local and international community.

You will play a key role in ingesting digital content created by Imaging Services into Portfolio, its Digital Asset Management System. Working with images of rare books and manuscripts, maps and modern archival material, you will audit and assess images and their technical metadata, undertake any necessary image renaming or processing, and use digitisation workflow tools to ingest images and metadata into the repository.

This is a fixed-term post for 18 months, working part time for 21 hours per week ( 0.5753 FTE). The anticipated working pattern is across three days, with the exact hours and days to be agreed.

About You

You will be highly computer literate, with experience of common software applications such as Microsoft Word, Excel, Outlook and Adobe Acrobat, together with the ability to learn specialist software quickly. You will have experience of entering, updating and managing data where consistent formatting and classification rules apply, and excellent attention to detail, particularly when carrying out accurate and efficient data entry.

What We Offer

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Discounted bus travel and Season Ticket travel loans

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at [e-mail].

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Elaine Anstee, Head of Imaging Services, who can be contacted with enquiries relating to the role ( [e-mail]) ). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ( [e-mail] ).

Only applications received online by 12.00 midday BST on Tuesday 6 October 2026 can be considered. Interviews are expected to take place on Thursday 22 and Friday 23 October 2026.