Customs and Freight Compliance Coordinator

Arrow McLaren IndyCar; Woking; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

McLaren Racing is seeking a Customs and Freight Compliance Coordinator to support the Race Logistics, Transport and TPC teams. You will manage customs documentation, ATA Carnets and freight invoicing to keep our global freight operation running smoothly across racing events.

You will work on export/import documentation, ensure compliance with IATA regulations, and collaborate with cross-functional teams to meet tight deadlines and evolving UK/EU rules.

Qualifications

• Strong experience with customs documentation, LCCI and HMRC processes across Europe and worldwide.
• Ability to work under pressure with tight deadlines and shifting priorities.
• Experience within motorsport, ideally Formula 1.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and stock control systems.
• Understanding of global import/export legislation relating to the F1 calendar.

Responsibilities

• Prepare and process ATA Carnet paperwork for temporary export/import of car parts and equipment.
• Write accurate freight invoices by liaising with Race Team, Project Management and Logistics.
• Provide commercial and proforma invoices and ensure compliance for all shipments.
• Ensure trackside team has complete and accurate documentation to meet shipping deadlines.
• Identify and coordinate dangerous goods shipments under IATA regulations.
• Support hand-carry shipments and ensure declarations for goods on commercial flights.
• Support temporary export of components under Outward Processing Relief where required.
• Collaborate with Transport and Logistics teams to ensure adherence to UK/EU legislation.
• Assist wider logistics functions with part coordination, freight packing, unpacking and kitting.

Skills

Customs documentation

LCCI & HMRC processes

Work under pressure

Motorsport experience

Verbal & written communication

Microsoft Office

Stock control systems

Export/import legislation awareness

Tools

Microsoft Office

Stock control systems

Job description

As a Customs and Freight Compliance Coordinator, you will provide first-line support to the Race Logistics, Transport and TPC teams, managing the preparation and completion of all customs documentation. This includes ATA Carnets, freight invoicing, and ensuring full compliance with CAA, customs and IATA regulations. you'll play a vital role in keeping our global freight operation running smoothly and accurately across all racing and testing events.

What You'll Do :

• Prepare and process ATA Carnet paperwork for temporary export/import of car parts and equipment.
• Write accurate freight invoices by liaising with Race Team, Project Management and Logistics.
• Provide commercial and proforma invoices and ensure compliance for all internal and external shipments.
• Ensure the trackside team has complete and accurate documentation to meet tight shipping deadlines.
• Identify and coordinate dangerous goods shipments, ensuring compliance with IATA regulations.
• Support hand-carry shipments and ensure correct declarations for goods travelling via commercial flights.
• Support temporary export of components under Outward Processing Relief where required.
• Collaborate with Transport and Logistics teams to ensure adherence to UK/EU legislation.
• Assist wider logistics functions with part coordination, freight packing, unpacking and kitting when needed.

Company Description

At McLaren Racing, we're not just here to take the chequered flag. We're here to excite our fans, inspire our people, and deliver for our partners. We have exciting opportunities for intelligent, highly motivated and proactive individuals to join our Indirect Procurement team.

Our team is full of incredible people, and we know we can learn as much from you as you can from us. Likewise, you want to learn and grow, and you want to share your knowledge with others. After all, that's what a high performing team is built upon.

Qualifications

What You'll Bring :

• Strong experience working with customs documentation, LCCI and HMRC processes across Europe and worldwide.
• Ability to work under pressure with tight deadlines and shifting priorities.
• Experience within motorsport - particularly Formula 1 is a strong advantage.
• Excellent verbal and written communication skills.
• Competence with Microsoft Office and ideally stock control systems.
• Understanding of global import/export legislation relating to the F1 calendar.

Personal Attributes :

• A collaborative team player who supports others.
• Proactive with strong use of initiative.
• Highly self-motivated, organised and detail-driven.
• Flexible and prepared to work weekends and unsociable hours.
• Strong communicator who builds relationships quickly.
• Continuous improvement mindset and willingness to challenge and enhance processes.

Additional Information

Success in racing comes from bringing together talented people with different skills, perspectives and experiences. We're committed to building an inclusive environment where everyone feels supported and empowered to deliver their best work.

Every role has the potential to drive high performance. You'll be part of a team united by a shared ambition to push boundaries and embody our racing mindset. We invest in our people through opportunities to develop and grow, creating an environment where individuals and teams can thrive.
Alongside a range of wellbeing initiatives and development opportunities, we're committed to helping you build a rewarding career and make your mark at McLaren Racing.