Customer Support & Operations Associate

Agentic AI for Real Estate Management; London; Hybrid; GBP 30,000 - 32,000; Full time

Job summary

A leading PropTech startup is seeking a Customer Support & Operations Associate in London. You'll deliver exceptional support to homeowners and service providers, coordinate bookings, and manage customer relations using HubSpot. Ideal for someone with 1-2 years in customer support looking to grow in a dynamic environment. The role offers a hybrid work model with an attractive starting salary of £30,000 to £32,000 plus equity options.

Qualifications

• Minimum 1-2 years of experience in customer support or service operations.
• Excellent written and verbal communication skills in a professional manner.
• Highly organized with strong attention to detail.

Responsibilities

• Deliver exceptional customer support across various communication channels.
• Liaise directly with service providers to coordinate bookings and quotes.
• Manage user feedback and contribute to workflow improvements.

Skills

Customer support experience

Organizational skills

Communication skills

Empathy

Proactivity

Tools

HubSpot

Job description

Position Overview

As a Customer Support & Operations Associate, you will play a key role in ensuring a smooth and trusted experience for both homeowners and service providers using the Hey Alfie platform. You’ll handle customer queries, help coordinate quotes and bookings, and maintain accurate records in our systems. You’ll work closely with the wider team, taking ownership of workflows while escalating more complex issues. This is a hands-on role for someone who is hardworking, empathetic and organised. You should be comfortable communicating via phone, email and WhatsApp. This role is well-suited to someone with experience in customer support or service operations who is ready to step into a fast-paced, growing startup and develop further.

If you're excited about helping build a category-defining PropTech startup, we’d love to hear from you.

Responsibilities

• Deliver exceptional customer support across phone, chat, email and WhatsApp, resolving issues in a friendly and efficient way.
• Liaise directly with trusted service providers — from plumbers to surveyors — to source quotes, confirm availability and coordinate bookings.
• Support users in reviewing quotes, making payment and tracking job progress from start to finish.
• Proactively manage cases to ensure all parties are kept informed and satisfied with the service outcome.
• Use a CRM system (HubSpot) to enter job information, log all conversations, manage tasks and track job progress.
• Take ownership of routine cases, escalating complex or sensitive issues to the wider team.
• Gather feedback from users and providers to share with the team.
• Contribute to improving internal workflows and adopting new tools as we scale.

Requirements

• Minimum 1-2 years of experience in a customer support, service coordination or operations role (startup, property services, or tech environment a plus)
• Excellent written and verbal communication skills, with a clear, friendly and professional manner.
• Highly organised with strong attention to detail and ability to manage multiple tasks.
• Empathetic and people-focused, with the ability to build trust and calmly resolve issues.
• Comfortable using CRM systems such as HubSpot.
• Proactive, dependable and motivated to learn in a fast-moving startup.
• Background in property, home services, trades or startups is a plus, but not essential.

Location

Hybrid — London-based, with 2-3 days in-office (Central/East London)

Employment Type

Full-time

Salary

£30,000 - £32,000 starting base salary and equity options