Customer Service Coordinator

Milliken And Company; Lancashire; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension scheme

Private medical cover

Hybrid office working

Holiday purchase scheme

Flexi time

Death in service

Free car parking

Canteen

Employee assistance programme

Training opportunities

Job summary

Milliken & Company in the UK seeks a German-speaking Customer Service Coordinator to act as the first point of contact for orders and customer care across the UK, Europe and DACH. You will manage SAP orders, provide timely information, and collaborate with Sales Managers to deliver world-class service.

Joining a flexible, hybrid team, you’ll build strong customer relationships, monitor order status, resolve issues, and support continuous improvement initiatives to enhance delivery and

Qualifications

• Excellent verbal and written communication at a business level.
• Flexible, proactive and collaborative approach.
• Strong customer/service focus and relationship building skills.
• Time Management, highly organised and proven ability to prioritise, meet deadlines, multitask.
• Ability to deal with ambiguity and complexity and make decisions within the scope of the role.
• Must be fluent at business level (spoken and written) in both English and German.
• Keen attention to detail, high levels of accuracy.
• Proficient with a range of Microsoft applications, including basic data entry and manipulation of spreadsheets in Excel.
• Team Player.

Responsibilities

• Enter and manage all types of sales orders (in SAP) through to completion.
• Respond to enquiries (telephone or email) in a professional and timely manner.
• Provide updates on order status and delivery dates.
• Coordinate order tracking, production and shipping.
• Resolve customer complaints in collaboration with other departments.
• Support sales managers across UK, Europe & DACH region.
• Identify potential issues and propose practical solutions.

Skills

Verbal communication

Written communication

Customer service

Time management

Conflict resolution

English & German

Attention to detail

MS Excel

Team player

Ambiguity handling

Collaboration

Tools

SAP

ERP systems

Job description

Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow’s breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people’s lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken’s curious minds and inspired solutions at Milliken.com and on Facebook, Instagram and LinkedIn.

The German Speaking Customer Service Co-ordinator (UK, Europe, DACH) is to act as the initial and primary point of contact for all aspects of service and customer care. Responsible for overseeing a customer order from point of enquiry through to delivery and providing any subsequent support or information required. Working as part of a flexible and dynamic team whose aim is to provide a world class service to all internal and external customers, they will lead by example to ensure a high level of pride, service, reliability, and efficiency is maintained. This role will specifically focus on supporting our customers and Milliken’s associated Sales Managers in the UK, Europe & DACH region.

Ensuring objectives of the Customer Services Department are met in line with business requirements. This includes but is not limited to:

Developing and maintaining active working relationships with our customers (internal and external), especially key accounts and Milliken Sales Managers.

Entering and managing all types of sales orders (in SAP) through to completion, including order entry, quotations, follow up on purchase orders, confirmation of shipment dates, assisting in tracking and expediting orders through production and shipping, delivery enquiries and tracking of shipments.

Managing your open orders: overseeing customers’ projects from receipt of order through to the point of delivery on site, occasionally involving the need to identify special requirements to enable the appropriate shipping method to be selected.

Remaining informed on the current status of customer orders and displaying an accurate status on internal systems/spreadsheets and able provide updates to business where required.

Entering all customer complaints in SAP and co-ordinating the resolution of the complaint including examining records (for example invoices, proof of deliveries, purchase orders) to obtain facts about the complaint and liaising with other departments to collate necessary information and bring about a solution.

Responding to enquiries (telephone or email) in a professional and timely manner and aiming to provide accurate and complete information. If an enquiry cannot be fully addressed at the first point of contact, providing an interim response setting clear expectations of the next steps and delivering on those commitments. Enquiries can include stock checks, lead times, ETA requests, product/technical information etc.

Managing and resolving conflict when we are unable to meet the customers’ expectations, addressing difficult situations, using the telephone as the initial method of communication.

Ability to identify issues which could potentially become problematic, offer solutions and react quickly to emergencies. In the event of escalation, provide Team Leader with viable recommendations to solve problems with estimated financial impact to the organisation.

Enhancing opportunities for further business growth through excellent service and by proactively welcoming suggestions and seeking feedback

Proactively assisting the Team/other departments within the Company as and when required. Flexibility with working hours is also required when necessary.Keen to participate in projects that add value to company/team/customers.

Pro-actively identifying improvements.

KEY COMPETENCIES

Knowledge, skills, abilities, experience, qualifications

Essential

• Excellent verbal and written communication at a business level
• Flexible, proactive and collaborative approach
• Strong customer/service focus and relationship building skills
• Time Management, highly organised and proven ability to prioritise, meet deadlines, multitask
• Ability to deal with ambiguity and complexity and make decisions within the scope of the role
• Managing and resolving conflict when we are unable to meet the customers’ expectations
• Must be fluent at business level (spoken and written) in both English and German
• Keen attention to detail, high levels of accuracy
• Proficient with a range of Microsoft applications, including basic data entry and manipulation of spreadsheets in Excel
• Team Player

Desirable

• Experience working with SAP, or other ERP systems
• Export/international trade experience would be an advantage
• Experience in a Customer Service environment
• Experience providing service in the manufacturing sector

BENEFITS

• Pension scheme 7% company, 7% employee
• Private Medical Cover – Vitality health
• Hybrid office working (up to 2 days at home per week, following policy)
• Holiday purchase scheme (up to 5 days)
• Flexi time (following policy)
• Death in service (1 x annual salary)
• Free car parking
• Subsidised canteen
• Social and Company eventsCasual dress down (following policy)
• Health Drop in sessions
• Employee Assistance Programme
• Employee referral programme
• Recognition and long service awards
• Volunteering opportunities
• Extensive Internal/external training opportunities

Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law.