Customer Service Assistant (UKI2) (2221)

VSE Aviation; Lydney; Sur place; GBP 24 000 - 29 000; Plein temps

Avantages offerts par ce poste

Bonus programme

Résumé du poste

VSE Aviation, located in Gloucestershire GL4 5GL, seeks a Customer Service Assistant to process orders and provide sales support across departments.

You will maintain records, communicate with customers, and coordinate with warehouse and freight partners to ensure timely shipments, while resolving issues and maintaining accuracy.

Qualifications

• High School diploma or equivalent.
• 2 years of relevant/technical work experience.
• Proficient with Microsoft Office and ERP systems.

Responsabilités

• Communicate with customers by telephone or email to provide information about products and order statuses.
• Keep records of customer interactions or transactions; record details of inquiries, complaints, or comments, as well as actions taken.
• Review customer purchase orders to assess requirements.
• Process and maintain customer purchase orders inputting in ERP.
• Interact with warehouse and other functions to ensure timely order resolution.
• Liaise with freight forwarders regarding collection of orders and export proof.
• Prioritize orders with issues based on ship date and determine feasibility.
• Review open orders and resolve issues using ERP.

Connaissances

Communication skills

Interpersonal skills

Microsoft Office

Order processing

Formation

High School diploma or equivalent

Outils

Excel

PowerPoint

Word

Description du poste

Job Location: LYDNEY, Gloucestershire GL4 5GL. Position Type: Full Time. Job Shift: Any. Job Category: DOT - Safety Sensitive Position.

SUMMARY: The Customer Service Assistant is responsible for processing customer orders and other sales focused support to the customers. They must formulate positive relationships with customers, employees, and vendors while supporting various departments within the company.

DUTIES & RESPONSIBILITIES

Responsibilities include, but are not limited to:

• Communicate with customers by telephone or email to provide information about products and order statuses.
• Keep records of customer interactions or transactions; record details of inquiries, complaints, or comments, as well as actions taken.
• Review customer purchase orders to assess requirements.
• Process and maintain customer purchase orders (e.g., order entry, etc.) inputting in ERP.
• Interact with the different positions in the warehouse as well as with other functions such as Customer Service and Quality to ensure that orders are resolved in an acceptable time frame.
• Liaise with freight forwarders regarding collection of customer orders Including obtaining proof of export and confirmation of end destination for exported orders.
• Prioritize orders with issues based on required ship date and help determine whether orders can proceed without additional input.
• Review and action open orders that are pending resolution. Performs research in ERP to potentially resolve order issues.
• For all critical orders, ensure timeliness of shipment through internal coordination and liaison with other functional stakeholders.
• Resolve customer claims with functional departments (Accounting, Quality Assurance, etc.), Credit & Rebill, RMA process, determine root cause, recommend and implement corrective actions.
• Assist the Customer Service team with administrative, technical, and clerical support.
• Establish and maintain a trusting, positive and profitable relationship between the customers and the Company.
• Provide additional support for other departments with accurate and timely information to ensure customer expectations are met in an effective and professional manner.
• Other duties as assigned.

QUALIFICATIONS

MINIMUM REQUIREMENTS

• High School diploma or equivalent.
• 2 years of relevant/technical work experience.
• High level communication and interpersonal skills.
• High level of accuracy and attention to detail, as well as ability to use initiative when prioritizing orders/tasks.
• Proficient using various software, applications, and programs, including Microsoft Office programs (Excel, PowerPoint, and Word).
• Ability to function in a diverse, fast paced service environment, while maintaining a positive and proactive approach to a multitude of issues and challenges.
• Reputable communicator through writing and oral actions with customers, peers, and management.
• Ability to write, read and speak English.

PREFERRED REQUIREMENTS

• 3+ years of general work experience.
• 1+ years of experience in the Aviation industry.

SALARY

Salary from £26,436.80 per annum. The final offer will reflect the successful candidate's skills, experience, and qualifications. In addition, this role offers the opportunity to participate in the company's bonus programme, subject to eligibility and performance criteria.