CTEC Administrator

New City College; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

New City College is seeking an enthusiastic Administrator to support the delivery of the CTEC project. You will work closely with the Group Director and project teams to organise meetings, manage documentation, and maintain effective stakeholder communication.

You will thrive in a fast-paced environment, bringing proactive organisation, strong attention to detail, and excellent communication to the role. The position supports education and construction sector innovation through collaborative

Qualifications

• Organised, proactive administrator with experience supporting senior managers and coordinating a varied workload.
• Excellent communication and interpersonal skills, with stakeholder engagement and customer service focus.
• Proficient in Microsoft Office applications with strong organisational and record-keeping abilities.

Responsibilities

• Provide administrative support to the Group Director and CTEC project team.
• Coordinate project, directorate, partner and stakeholder meetings, including agendas and minutes.
• Organise workshops, employer events and other engagement activities.
• Prepare and maintain project documentation, reports, and management information.
• Manage diaries, correspondence, agendas, minutes and action logs.
• Support project monitoring, reporting, compliance, and funding requirements.
• Build positive relationships with internal and external stakeholders.
• Contribute to continuous improvement of administrative processes.
• Handle confidential and sensitive information in line with data protection requirements.

Skills

Organised

Administrative support

Stakeholder management

Meeting coordination

MS Office

Diary management

Record keeping

Problem solving

Tools

Microsoft Office

SharePoint

Job description

The Role:

We are seeking an enthusiastic and highly organised Administrator to support the successful delivery of our Construction Technical Excellence College (CTEC) project. Working closely with the Group Director, Commercial Manager, CTEC project team and directorate colleagues, you will provide comprehensive administrative and project support, helping to coordinate activities, manage project documentation, organise meetings and events, and maintain effective communication with a wide range of stakeholders.

This is an exciting opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to contribute to a project that supports innovation and excellence within the construction and education sectors.

Key Responsibilities:

• Provide comprehensive administrative support to the Group Director (CTEC), CTEC project team and Apprenticeships and Business Development Directorate.
• Coordinate project, directorate, partner and stakeholder meetings, including invitations, agendas, papers, minutes and action logs.
• Organise workshops, employer events and other engagement activities, ensuring that arrangements and supporting materials are in place.
• Prepare and maintain project documentation, reports, records, and management information.
• Manage diaries, correspondence, agendas, minutes, and action tracking.
• Support project monitoring, reporting, compliance, and funding requirements.
• Build positive relationships with internal and external stakeholders while delivering excellent customer service.
• Contribute to the effective planning, organisation, and continuous improvement of administrative and project processes.
• Handle confidential and sensitive information appropriately and in accordance with data‑protection requirements.

Who You Are:

You are an organised, proactive, and detail‑oriented administrator with experience supporting senior managers and coordinating a varied workload and maintain high standards when working to competing deadlines. You have strong communication and interpersonal skills, are confident working with a variety of stakeholders, and can manage competing priorities while maintaining a high standard of accuracy and professionalism.

You are proficient in Microsoft Office applications and have excellent organisational, record‑keeping, and problem‑solving skills. With a flexible and customer‑focused approach, you can work both independently and as part of a team, using your initiative to support project delivery and contribute to continuous improvements in processes and administration.