Administrator CTEC

New City College; Greater London; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Pension scheme

Accessible campuses

On-site facilities

Professional development days

Travel season ticket loans

Health cash plan

Employee assistance program

Discounts

Job summary

New City College is seeking a proactive Administrator to support the Construction Technical Excellence College (CTEC) project. You will work with the Group Director and project team, coordinating meetings, handling documentation, and facilitating communications with a wide range of stakeholders.

The role offers a permanent contract, 35 hours per week, and a dynamic environment in which you can contribute to innovative construction and education initiatives.

Qualifications

• Experience providing administrative support to senior managers.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office with good record-keeping.

Responsibilities

• Provide comprehensive administrative support to the Group Director (CTEC) and project team.
• Coordinate meetings, agendas, papers, minutes and actions.
• Organise workshops and stakeholder engagement activities.
• Prepare and maintain project documentation and reports.
• Manage diaries, correspondence and action tracking.
• Support monitoring, reporting, and funding compliance.

Skills

Administrative support

Stakeholder coordination

Microsoft Office

Tools

Microsoft Office applications

Job description

Location: Group Role with main campus bases at Hackney and Rainham

Hours and weeks: 35 hours per week

Contract Type: Permanent

Position Start Date: ASAP

Application Close: 01.11.2026

The Role:

We are seeking an enthusiastic and highly organised Administrator to support the successful delivery of our Construction Technical Excellence College (CTEC) project. Working closely with the Group Director, Commercial Manager, CTEC project team and directorate colleagues, you will provide comprehensive administrative and project support, helping to coordinate activities, manage project documentation, organise meetings and events, and maintain effective communication with a wide range of stakeholders.

This is an exciting opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to contribute to a project that supports innovation and excellence within the construction and education sectors.

Key Responsibilities:

• Provide comprehensive administrative support to the Group Director (CTEC), CTEC project team and Apprenticeships and Business Development Directorate.
• Coordinate project, directorate, partner and stakeholder meetings, including invitations, agendas, papers, minutes and action logs.
• Organise workshops, employer events and other engagement activities, ensuring that arrangements and supporting materials are in place.
• Prepare and maintain project documentation, reports, records, and management information.
• Manage diaries, correspondence, agendas, minutes, and action tracking.
• Support project monitoring, reporting, compliance, and funding requirements.
• Build positive relationships with internal and external stakeholders while delivering excellent customer service.
• Contribute to the effective planning, organisation, and continuous improvement of administrative and project processes.
• Handle confidential and sensitive information appropriately and in accordance with data-protection requirements.

Who You Are:

You are an organised, proactive, and detail-oriented administrator with experience supporting senior managers and coordinating a varied workload and maintain high standards when working to competing deadlines. You have strong communication and interpersonal skills, are confident working with a variety of stakeholders, and can manage competing priorities while maintaining a high standard of accuracy and professionalism.

You are proficient in Microsoft Office applications and have excellent organisational, record-keeping, and problem-solving skills. With a flexible and customer-focused approach, you can work both independently and as part of a team, using your initiative to support project delivery and contribute to continuous improvements in processes and administration.

What We Offer:

• Pension: New City College provides a career average pension scheme for all staff (TPS or LGPS)
• Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube).
• On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks.
• Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Leading to opportunities for career advancement and professional development in a supportive setting.
• Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance program.
• Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel.

For further information please contact Human Resources at [e-mail]

About New City College:

New City College is proud to be an Ofsted Outstanding college, the largest in England to receive this top rating. With campuses across east London, south-west Essex, and two language schools, we are a sector leader in further education.

Joining NCC means becoming part of a forward-thinking, collaborative team committed to delivering high-quality education and skills that benefit our students and communities. We offer industry-standard facilities, expert staff, and strong partnerships with leading organisations. Our focus on future-ready skills and technology ensures students are well-prepared for higher education or employment, and employers trust us for staff training and development.

Following the merger of seven colleges, NCC has become one of the UK’s most influential FE providers, offering sixth form education, adult learning, apprenticeships, ESOL, EFL and SEND. With a turnover of £130 million, 20,000 students and 1,800 staff, we are a major force in the sector.

We are proud of our inclusive, diverse community and have a zero-tolerance approach to racism and discrimination. As we look ahead, we remain committed to investing in our people and resources to provide an excellent, supportive learning environment that meets the needs of both students and employers.

We are committed to building a workforce that reflects the diversity of the communities we serve and actively welcome applications from candidates from Black, Asian and Minority Ethnic backgrounds. This does not prevent any other candidate with or without a protective characteristic from applying for our jobs.

As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an Enhanced DBS check, along with a check of the Children’s Barred List if engaged in regulated activity. Any offers of appointment may be withdrawn if these checks prove unsatisfactory. Self-disclosure will be required as part of the recruitment process. Failure to make a full disclosure or to provide sight of your DBS certificate may result in the withdrawal of your offer of employment. The College's DBS policy on the recruitment of ex-offenders is available upon request.