Crew Coordinator

Clarksons Port Services; Aberdeen City; On-site; GBP 22,000 - 32,000; Full time

Job summary

Clarksons Port Services in Aberdeen is seeking a capable Crew Coordinator to provide logistical support for crew movements, visas, training, and supplier coordination.

You will arrange flights, hotels, transport, training, and medical or immigration requirements, maintaining high standards of accuracy and communication in a fast-paced environment.

A clean driving license, strong IT skills and the ability to multi-task and work under pressure are essential.

Qualifications

• Experience in a crew coordinator or similar admin role.
• Strong organisational and communication skills.
• Attention to detail and accuracy in documentation.

Responsibilities

• Coordinate crew movements including flights, hotels and transport.
• Assist with training, visa applications and immigration needs.
• Arrange medical assistance and routine services for crew.
• Support office staff with ad hoc duties as needed.

Skills

Crew coordination

Administrative

Communication

Attention to detail

Multi-tasking

Team player

Under pressure

Problem solving

IT skills

Tools

MS Office

Excel

PowerPoint

Job description

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

To understand more including day-to-day life at Clarksons, visit us at www.clarksons.com

Division Overview

Offering exceptional port agency and logistics services, we provide turnkey solutions for clients in the marine and energy sectors.

Established ships agents with a reputation for excellence, our specialist team provide round-the-clock vessel agency and services to the Offshore energy and dry bulk sectors.

Discover more at www.clarksons.com/port-services

Role Summary

To provide logistical support to clients regarding on-signing and off-signing of crew members.

What you’ll be doing

• Arranging flights, hotel accommodation and transport as required for crew prior to on-signing or following off-signing, clients, service engineers or any other visitors to the UK.
• Arranging training courses for clients or crew as required.
• To assist with visa applications and other immigration requirements.
• Arranging medical assistance for ill/injured crew and routine medical services as required.
• Arranging launch vessels / crew boats / helicopters for vessels that do not port call.
• Assist other offices with crew changes, as required.
• Additional / ad hoc duties as required to meet the needs of the business.

What we’re looking for

We invite applications from candidates who can demonstrate:

• Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
• Relationship building, with excellent interpersonal skills and the ability to quickly build rapport;
• Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
• Resilience with the ability to persist and adapt;
• Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
• Professional integrity and a respect for company values.

Key Skills & Experience

• A strong administrator, with previous experience in a crew coordinator role.
• Highly organised and efficient working manner.
• Strong communication skills, both written and verbal, able to liaise with people at all levels.
• High attention to detail with a focus on accuracy.
• Strong problem-solving skills, and able to use initiative.
• Self-motivated, able to multi-task and prioritise to meet deadlines.
• Team player, who is also able to work well independently.
• Able to work well under pressure in a fast-paced environment.
• Flexible and proactive approach to work.
• Good IT skills (MS Office – outlook, word, excel, PowerPoint).
• Experience of working within a positive health and safety culture.
• A clean, current driving license.