Creative Document Specialist

HYF Recruitment; United Kingdom; On-site; GBP 41,000 - 44,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

Fully remote role

Job summary

HYF Recruitment is seeking a Creative Legal Document Specialist for a large international law firm. This permanent role offers remote UK-based work with a four-day week (Thu–Sun, 6am–4pm) and a salary of £41,000–£44,000 plus a generous annual bonus and benefits package.

You will use advanced PowerPoint, MS Word and basic InDesign to create, edit and format legal documents, while supporting the secretarial team and ensuring deadlines are met.

Qualifications

• Minimum 4 years in Word Processing/Document Production.
• Advanced PowerPoint and MS Word; basic InDesign skills.
• Experience creating, editing and formatting legal documents.
• UK-based candidates only for fully remote role.
• Strong proofreading and quality control.

Responsibilities

• Process document requests within tight deadlines.
• Create and revise legal documents per Firm specs.
• Produce charts, presentations, and indexed documents.
• Format, convert, and merge documents across software.
• Design multimedia presentations and graphics.
• Collaborate with stakeholders to propose document solutions.
• Maintain SharePoint sites and training as needed.
• Manage multiple projects with revolving deadlines.
• Maintain an accurate diary of work performed.
• Provide support to the secretarial department.

Skills

Word processing

PowerPoint

Excel

InDesign

Document production

SharePoint

Proofreading

Attention to detail

Multi-project management

Tools

iManage

Numbering Schemes

Workshare

MS Office

Job description

Creative Legal Document Specialist

Permanent

Thursday, Friday, Saturday, and Sunday (4 days per week only)

6am – 4pm

Fully remote working

£41,000 - £44,000 per annum

A new permanent role has just been created in a large international law firm, the firm are looking to hire a Creative Document Specialist who can provide document processing services such as creating, editing and otherwise manipulating legal documents and other work products for attorneys throughout the Firm.

This role will be using PowerPoint to an advanced level, alongside MS Word, and basic InDesign skills will also be required. This role will be working from home on a four day week Thursday, Friday, Saturday and Sunday from 6am – 4pm. The annual salary will be up to £44,000 per annum alongside a very generous annual bonus, perks and benefits package on top.

The role will be working within an upbeat and lively team where you will be responsible for effective document production support within the department to ensure deadlines and expectations are met.

Key responsibilities will include:

• Ensuring all document requests are processed within required timescales and to the quality and standard required, negotiating deadlines and managing expectations as necessary. Closely liaising with the Secretarial Manager regarding workflow and other issues.
• Creating and revising legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office.
• Producing financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing.
• Scanning and formatting documents; converting documents to/from different software packages, transcribing tapes, producing mail merge documents, creating closing sets, CD labels and fillable-pdf forms, and preparing document comparisons.
• Designing and implementing presentations, multimedia projects, posters, covers, and producing graphics for proposals.
• Troubleshooting document issues.
• Proofreading work for quality, ensuring accuracy and correct formatting and brand compliance where appropriate.
• Collaborating and conferring with stakeholders and subsequently researching, proposing and implementing specific document solutions as required.
• Initiating improvements in documents.
• Managing multiple projects with revolving deadlines.
• Performing other duties as requested, directed or assigned.
• Maintaining an accurate diary log of all work performed.
• Providing technical document support / training to the secretarial department as required.
• Supporting and assisting the secretarial department as required.
• Developing and maintaining SharePoint sites/libraries.

To apply for this new role you will need a minimum 4 years of relevant experience in a Word Processing/Document Production environment required.

• Knowledge of software specific to the legal industry, i.e. iManage, Numbering Schemes, Workshare.
• Ability to comprehend numerous software applications at an advanced level including Excel and PowerPoint.
• Although not essential InDesign experience would be an advantage.
• Ability to edit, proofread and implement in-line changes.
• Advanced understanding of technical documents.
• Advanced documentation layout and formatting skills.
• Highly motivated, independent individual with a flexible and proactive approach.
• Meticulous attention to detail.

Please note that this role is fully remote working however ONLY candidates based in the UK will be considered.