Creative Document Specialist

HYF Recruitment; Plymouth; On-site; GBP 41,000 - 44,000; Full time

Job summary

HYF Recruitment seeks a Creative Legal Document Specialist for a large international law firm. The role is fully remote in the UK, four days per week (Thu–Sun) from 6am–4pm, with a salary of £41,000–£44,000 per year plus bonus and benefits.

Responsibilities include advanced PowerPoint work, Word processing, document production, proofreading, and coordinating with stakeholders to deliver high-quality legal documents on tight deadlines.

Qualifications

• 4 years of Word Processing/Document Production experience
• Advanced MS PowerPoint and MS Word proficiency
• Experience with iManage, Workshare, and SharePoint
• Ability to edit, proofread and implement inline changes
• Strong layout and formatting skills
• UK-based candidates only

Responsibilities

• Process and prepare legal documents to firm specifications using latest software
• Produce financial statements, flow charts, presentations, letters, and indexing
• Design and implement presentations and graphics for proposals
• Proofread for quality and brand compliance
• Collaborate with stakeholders to develop document solutions
• Manage multiple projects with deadlines
• Maintain an accurate diary log of work performed
• Provide technical document support/training to secretarial dept.
• Develop and maintain SharePoint sites/libraries

Skills

Word processing

Document production

PowerPoint

Excel

Attention to detail

Time management

Tools

iManage

Workshare

Numbering Schemes

SharePoint

InDesign

Job description

Creative Legal Document Specialist

Permanent

Thursday, Friday, Saturday, and Sunday (4 days per week only)

6am – 4pm

Fully remote working

£41,000 - £44,000 per annum

A new permanent role has just been created in a large international law firm, the firm are looking to hire a Creative Document Specialist who can provide document processing services such as creating, editing and otherwise manipulating legal documents and other work products for attorneys throughout the Firm.

This role will be using PowerPoint to an advanced level, alongside MS Word, and basic InDesign skills will also be required. This role will be working from home on a four day week Thursday, Friday, Saturday and Sunday from 6am – 4pm. The annual salary will be up to £44,000 per annum alongside a very generous annual bonus, perks and benefits package on top.

The role will be working within an upbeat and lively team where you will be responsible for effective document production support within the department to ensure deadlines and expectations are met.

Key responsibilities will include:

• Ensuring all document requests are processed within required timescales and to the quality and standard required, negotiating deadlines and managing expectations as necessary. Closely liaising with the Secretarial Manager regarding workflow and other issues.
• Creating and revising legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office.
• Producing financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing.
• Scanning and formatting documents; converting documents to/from different software packages, transcribing tapes, producing mail merge documents, creating closing sets, CD labels and fillable-pdf forms, and preparing document comparisons.
• Designing and implementing presentations, multimedia projects, posters, covers, and producing graphics for proposals.
• Troubleshooting document issues.
• Proofreading work for quality, ensuring accuracy and correct formatting and brand compliance where appropriate.
• Collaborating and conferring with stakeholders and subsequently researching, proposing and implementing specific document solutions as required.
• Initiating improvements in documents.
• Managing multiple projects with revolving deadlines.
• Performing other duties as requested, directed or assigned.
• Maintaining an accurate diary log of all work performed.
• Providing technical document support / training to the secretarial department as required.
• Supporting and assisting the secretarial department as required.
• Developing and maintaining SharePoint sites/libraries.

To apply for this new role you will need a minimum 4 years of relevant experience in a Word Processing/Document Production environment required.

• Knowledge of software specific to the legal industry, i.e. iManage, Numbering Schemes, Workshare.
• Ability to comprehend numerous software applications at an advanced level including Excel and PowerPoint.
• Although not essential InDesign experience would be an advantage.
• Ability to edit, proofread and implement in-line changes.
• Advanced understanding of technical documents.
• Advanced documentation layout and formatting skills.
• Highly motivated, independent individual with a flexible and proactive approach.
• Meticulous attention to detail.

Please note that this role is fully remote working however ONLY candidates based in the UK will be considered.