Cover and data administrator at The Grammar School at Leeds

The Grammar School at Leeds; Leeds; On-site; GBP 9,000 - 10,000; Part time

Benefits offered by this job

Extended school holidays

Discount on school fees

Pension scheme

CPD/training

Onsite parking

Staff lunches

Job summary

The Grammar School at Leeds (GSAL) is seeking a cover and data administrator to join the data team in Leeds. This fixed-term, part-time role supports daily cover coordination, attendance, student records and admissions processes, with timetable maintenance and data returns.

The role requires good IT skills, Microsoft Office, and discretion; prior experience in education or school management systems such as iSams is an advantage but training will be provided. This is term-time only plus five days.

Qualifications

• Highly organised and detail‑oriented administrator.
• Strong IT skills with Microsoft Office.
• Experience in an educational setting or school management systems is an advantage but not essential; full training provided.

Responsibilities

• Coordinate daily cover for colleague absences and maintain attendance records.
• Manage student records, parents' evenings systems, and assessment administration.
• Support statutory data returns, timetable creation/maintenance, and admissions/leavers processes.

Skills

Organisational skills

Attention to detail

IT literacy

Microsoft Office

Tools

iSams

Microsoft Office

Job description

Apply for Cover and data administrator at The Grammar School at Leeds in Leeds, ENG, GB. This Full time on site position offers great opportunities for career growth. Contract: Part time, fixed‑term for 12 months Hours: 14 hours across two days, term-time only plus five days Salary: GSAL 19 (£28,583 FTE), £9,068 based on 14 hours per week, term-time only plus five days

The Grammar School at Leeds (GSAL) is looking to appoint a highly organised and detail‑oriented Cover and Data Administrator to join our busy data team. This role is available on a fixed‑term basis for 12 months for 14 hour per week, worked across two days. This is a varied and rewarding role at the heart of our Senior School, supporting the smooth coordination of daily cover arrangements and the accurate management of school data.

Reporting to the Head of Data & Timetabling, you will play a key role in ensuring the efficient day‑to‑day operation of the school by coordinating cover for colleague absences, maintaining student records, managing attendance and parents' evening systems, and supporting assessment administration.

You will also contribute to the preparation of statutory data returns, assist with the creation and maintenance of the school timetable, oversee student admissions and leavers' processes, and support the implementation of administrative systems. Working closely with colleagues across the school, you'll help ensure our data is accurate, compliant and supports the best possible experience for students and colleagues.

We're looking for an organised and detail‑oriented administrator with excellent IT skills, particularly in Microsoft Office, and the ability to manage multiple priorities with accuracy and discretion. Experience in an educational setting or with school management systems such as iSams would be an advantage, but is not essential as full training will be provided. Above all, you'll be a proactive team player with a commitment to safeguarding, confidentiality and delivering a high standard of service.

Why GSAL?

GSAL is a warm, friendly and values‑led community where colleagues feel supported and trusted in their roles. We take safety and safeguarding seriously, but we also believe in creating a welcoming environment where pupils, colleagues and visitors feel cared for and respected.

We're proud to be:

• One of the Sunday Times Best Places to Work 2026 (Big organisations category)
• North Independent School of the Year 2024
• Independent School of the Decade 2021

And most of all, we're proud of the colleagues who make our school a safe, welcoming and purposeful environment every day.

Benefits

We value our colleagues and offer a comprehensive benefits package, including:

• Enhanced school holidays (approximately 16 weeks)
• Significant discount on school fees (for contracts of 12 months+)
• Subsidised childcare during INSET days (ages 3-11) plus discounted summer camps
• Defined Contribution pension scheme through Aviva (3% employee contribution, 6% employer contribution, with the option for colleagues to increase their contributions)
• Training and CPD, including 5+ INSET days
• Three-course colleague lunches for £2.40, plus free tea, coffee and hot chocolate
• 24/7 online GP access for you and your family via Health Hero Employee Assistance Programme through Perkbox, including counselling, legal and financial advice
• Discounts through Perkbox, teacher discounts and Extras
• Scenic lunchtime walking routes across the 140-acre site
• Onsite gym and swimming pool, plus fitness classes (Pilates, meditation, kettlebells, spinning and bootcamps)
• Cycle to work salary sacrifice scheme
• Free onsite parking
• Access to the school's extensive library facilities
• Generous leave of absence scheme
• Opportunities to be involved in extracurricular activities, wellbeing initiatives and community events

Closing date: 08:00 4 August 2026

Interview date: To be confirmed (following 11 August 2026)