Cover Coordinator

The Kingston Academy; East Clandon; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Generous pay scales

October Half Term break

Cycle to Work scheme

Professional development sessions

Kingston University study advantage

Job summary

The Kingston Academy is seeking a proactive Cover Coordinator to join our support staff team. You will manage staff absences, coordinate teaching coverage and work closely with senior leaders to maintain smooth operations across the school.

Key responsibilities include producing schedules, liaising with external agencies, and ensuring compliance with data protection and health & safety policies while supporting wider school procedures and pupil outcomes.

Qualifications

• Experience in administration within an educational setting.
• Strong organisation and communication abilities.
• Proficiency with IT systems and school MIS platforms.
• Discretion and professionalism handling confidential information.
• Commitment to safeguarding, equality, diversity and inclusion.

Responsibilities

• Coordinate staff absence and daily cover arrangements to ensure teaching continuity.
• Produce and communicate cover schedules to staff.
• Identify staffing risks through the MIS and act on them.
• Be the first point of contact for cover-related matters.
• Liaise with senior leaders and external agencies to secure additional staffing.
• Provide wider administrative support and maintain records.

Skills

Organisational skills

Communication skills

Multitasking

Stays calm under pressure

Administrative experience

IT systems proficiency

Tools

School MIS systems

Job description

Responsibilities

• Monitoring staff absence notifications and arranging daily cover requirements.
• Producing and communicating cover schedules to staff.
• Proactively identifying staffing risks through the school's Management Information System (MIS).
• Acting as the first point of contact for all cover-related matters.
• Liaising with senior leaders and external agencies to secure additional staffing support when required.
• Providing wider administrative support, including maintaining records, coordinating room changes and supporting school procedures.
• Ensuring compliance with data protection, health and safety requirements and school policies.

In 2025, we were recognised as one of the Top 10 best non-selective state schools in the UK based on GCSE outcomes, reflecting our strong culture of aspiration, exceptional teaching, and commitment to every child's success. The school was also named among the Top 50 happiest schools in the UK in Ofsted's official wellbeing survey a testament to the positive relationships, high standards of behaviour and supportive environment that underpin our ethos. Our commitment extends not only to pupils but also to the people who work with them every day. We are dedicated to attracting, retaining and sustaining an expert workforce through high-quality talent development, ensuring that our staff are skilled, motivated and well supported. By investing in professional learning, coaching, wellbeing and leadership pathways, we ensure that our teachers can flourish and that our students benefit from consistently excellent teaching.

About the role

The Kingston Academy is seeking to appoint an organised, proactive and highly professional Cover Coordinator to join our support staff team.

Requirements

• Has excellent organisational, communication and multitasking skills.
• Can work calmly and effectively under pressure and adapt to changing priorities.
• Has experience working in an administrative environment.
• Is proficient in the use of IT systems and school MIS platforms.
• Demonstrates professionalism, discretion and the ability to handle confidential information sensitively.
• Is committed to safeguarding, equality, diversity and inclusion.
• Shares our passion for supporting positive outcomes for young people and contributing to the wider school community. The Kingston Academy is a high-performing, inclusive secondary school founded in 2015. Today we educate over 1,400 pupils from Year 7 through to Sixth Form and are proud to serve our diverse and vibrant community.

Role overview

This is a key operational role, responsible for ensuring the effective day-to-day management of staff cover arrangements, enabling the smooth continuity of teaching and learning across the school. Working closely with senior leaders, the HR team and the wider administration team, you will coordinate staffing solutions, manage staff absences and ensure lessons remain appropriately supervised with minimal disruption.

Benefits

• Generous pay-scales, regularly paying 1% higher than National Support Staff Pay Scales
• 2-week October Half Term break
• Access to subsidised Cycle to Work scheme
• Professional Development sessions at whole-school and departmental level
• Subsidised study at Kingston University at Masters and Doctorate Level
• Flexible working arrangements may be considered on request
• Access to Employee Assistance Programme, subsidised eye test and flu vaccinations
• Work in a vibrant, supportive school environment where staff wellbeing is prioritised.