Corporate Services Coordinator.

TN United Kingdom; London; On-site; GBP 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Corporate Services Coordinator to ensure seamless operations across their London offices. This role involves overseeing reception, facilities, and health & safety, creating an efficient and welcoming environment for employees and visitors alike. You will lead a team, implement process improvements, and maintain high standards of corporate services. If you have a strong background in office management and a passion for enhancing workplace environments, this is an exciting opportunity to make a significant impact in a dynamic setting.

Qualifications

• 8-10 years of experience in office management and facilities roles.
• Specific certifications related to facilities management are required.

Responsibilities

• Coordinate corporate services across offices in London.
• Oversee reception, facilities, and health & safety.

Skills

Office Management

Facilities Management

Health & Safety Compliance

Problem-Solving

Communication Skills

Team Coordination

Time Management

Education

Facilities Management Certification

Office Management Certification

Tools

Office Management Software

Job description

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The Corporate Services Coordinator plays a crucial role in ensuring the smooth coordination of corporate services across MLP London offices. This position entails overseeing reception, facilities, office management, and health & safety to create an efficient and comfortable working environment for all employees and visitors.

Reports to :Head of Corporate Services UK
Position Type :Full-time
Location :Mayfair, with occasional flexibility to attend other premises
Working Hours :8:00am to 5:00pm

• Team Coordination :Administer and coordinate a team (currently 7) in the London offices, providing strong people management skills and mentorship.
• Process Improvements :Collaborate with the facilities team to identify opportunities for process improvements and cost-saving initiatives.
• Health & Safety, Maintenance, and Sustainability :Take charge of maintaining and reporting on corporate sustainability initiatives.
• Day to day activities : Mentor and guide directs through, and participate in office mobilizations, moves and changes.
• Office Openings and Mobilisation :Assume responsibility for coordination of new office mobilisation and set-up, ensuring a smooth transition to new locations.
• High Standards Implementation :Aim to implement the highest level of corporate services standards across the portfolio, ensuring excellence in all corporate services provided.
• Confidentiality and Security :Ensure the confidentiality and security of all corporate information and data.
• Support :Undertake other related projects and duties as assigned.

Qualifications:

• Specific certifications or licenses related to facilities management, office management, and/or corporate services.
• Proven 8-10 years of experience in office management, facilities, and front-of-house (FOH) roles.

Requirements:

• Demonstrated experience in corporate services and office management, including front-of-house (FOH) and facilities.
• Strong knowledge of building and FOH systems.
• Excellent problem-solving skills, with the ability to identify and efficiently resolve facility-related issues.
• Detail-oriented and organized, with the ability to prioritize tasks and manage time effectively.
• Strong communication skills, both verbal and written, to interact with internal teams, external vendors, and contractors.
• Ability to work independently as well as collaboratively within a team environment.
• Proficiency in using computer software and systems related to office and facilities management.
• Demonstrated commitment to safety protocols and regulations.
• Ability to collaborate with various business functions and build strong relationships.
• Adaptable to working independently or as part of a team.
• Skilled in multitasking within diverse programs and scenarios.
• Enjoys the diversity of the multifaceted facilities and corporate services field.