Corporate Real Estate & Facilities Operations Coordinator

Hitachi Rail Limited; Greater London; On-site; GBP 42,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus potential

25 days holiday

Pension scheme up to 9%

Private medical insurance

Personal Accident insurance

Group Income Protection

Group Life Insurance

Employee Assistance Programme

Job summary

Hitachi Rail Limited is seeking a highly organized Corporate Real Estate & Facilities Operations Coordinator to support its UK Real Estate & Physical Security team. Based in London with occasional travel, you will manage property portfolios, facilities operations, and security activities across multiple UK sites.

You will work closely with the Head of Real Estate & Physical Security UK & North Europe to ensure governance, reporting and compliance are efficiently handled, delivering excellent

Qualifications

• Experience in corporate real estate or facilities coordination.
• Strong organisational and multi-site coordination skills.
• Proven ability to manage stakeholder expectations and deadlines.
• Proficient with MS Office (Excel, Word, Outlook, PowerPoint).
• Experience with CAFM, SharePoint or SAP is advantageous.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Coordinate departmental priorities, governance activities and operational actions for the UK portfolio.
• Maintain property, lease, supplier, compliance and operational records across sites.
• Support facilities operations by monitoring requests and coordinating supplier activity.
• Produce monthly reporting covering facilities, security, energy, fleet, budgets and risks.
• Assist with projects, stakeholder communications and mobilisation activities.
• Coordinate site integration and ensure smooth onboarding of new locations.
• Maintain audit-ready records and support compliance across real estate, facilities and security.
• Serve as a professional point of contact for stakeholders, landlords and contractors.

Tools

SAP

CAFM systems

SharePoint

Microsoft Excel

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

An exciting opportunity has arisen for a highly organised and proactive Corporate Real Estate & Facilities Operations Coordinator to join our UK Real Estate & Physical Security team. Based in London, with occasional UK travel, you'll play a key role in supporting the management of our property portfolio, facilities operations, physical security activities, fleet administration and energy management across multiple UK sites.

Working closely with the Head of Real Estate & Physical Security UK & North Europe, you'll act as a central point of coordination, ensuring critical operational activities, governance processes, reporting and compliance requirements are managed efficiently and accurately.

This role would suit someone who thrives in a fast-paced environment, enjoys bringing structure to complex operations, and takes pride in delivering excellent stakeholder support.

Some Key Responsibilities

• Coordinate departmental priorities, governance activities and operational actions, supporting the Head of Real Estate & Physical Security.
• Maintain property, lease, supplier, compliance and operational records across the UK portfolio.
• Support facilities operations by monitoring service requests, coordinating supplier activities and managing approval workflows.
• Produce and coordinate monthly reporting covering facilities, security, energy, fleet, budgets, risks and service performance.
• Assist with facilities and property projects, including stakeholder communications, action tracking and mobilisation activities.
• Support the integration of additional sites through effective coordination of operational, supplier and compliance information.
• Maintain audit-ready records and support compliance activities across real estate, facilities and physical security functions.
• Serve as a professional point of contact for stakeholders, landlords, suppliers and contractors, ensuring actions are followed through to completion.

About You

We're looking for a motivated and detail-oriented professional who can balance multiple priorities while maintaining a high standard of accuracy and customer service.

• Previous experience within corporate real estate, facilities management, property administration or a similar multi-site operational coordination role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Experience maintaining reports, trackers, registers and document control systems.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
• Excellent communication skills and the confidence to engage with stakeholders at all levels.
• High attention to detail, sound judgement and the ability to handle confidential information appropriately.
• A proactive approach to problem solving and continuous improvement.

Experience with CAFM systems, SharePoint, SAP, energy reporting, fleet administration or physical security processes would be advantageous but is not essential.

What We Offer

• Competitive salary
• Potential opportunity for annual performance related bonus
• 25 days holiday
• Pension scheme with contributions up to 9%
• Private medical insurance
• Personal Accident insurance
• Group Income Protection
• Group Life Insurance
• Employee Assistance Programme

At Hitachi Rail, diversity, opportunity and inclusion are at the heart of who we are. We welcome applications from people of all backgrounds and are committed to creating an environment where everyone can thrive and contribute to our continued success.

We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.