Corporate Real Estate & Facilities Operations Coordinator

Hitachi Automotive Systems Americas, Inc.; Ludgate Circus; On-site; GBP 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus potential

25 days holiday

Pension scheme with up to 9%

Private medical insurance

Personal accident insurance

Group Income Protection

Group Life Insurance

Employee Assistance Programme

Job summary

Hitachi Rail UK Limited is seeking a highly organised Corporate Real Estate & Facilities Operations Coordinator based in London. The role involves managing our UK property portfolio, facilities operations, physical security activities, fleet administration and energy management across multiple sites, with occasional UK travel.

Reporting to the Head of Real Estate & Physical Security UK & North Europe, you will coordinate governance, maintain records, support service requests and produce monthly

Qualifications

• Experience in corporate real estate or multi-site facilities coordination.
• Strong organisational skills and ability to manage competing priorities and deadlines.
• Experience maintaining reports, trackers, registers and document control systems.
• Advanced MS Office, especially Excel, Word, Outlook and PowerPoint.
• Excellent communication skills and the confidence to engage with stakeholders at all levels.
• Experience with CAFM systems, SharePoint, SAP or energy reporting is advantageous.

Responsibilities

• Coordinate governance activities and operational actions for the UK portfolio, supporting the Head of Real Estate & Physical Security.
• Maintain property, lease, supplier, compliance and records across the UK portfolio.
• Support facilities operations by monitoring service requests, coordinating supplier activities and managing approval workflows.
• Produce monthly reporting covering facilities, security, energy, fleet, budgets, risks and service performance.
• Assist with facilities and property projects, including stakeholder communications and mobilisation.
• Support the integration of additional sites through coordination of operational, supplier and compliance information.
• Maintain audit-ready records and support compliance across real estate, facilities and physical security functions.
• Serve as a professional point of contact for landlords, suppliers and contractors.

Skills

Organisational skills

MS Office

Stakeholder engagement

Attention to detail

Tools

CAFM systems

SharePoint

SAP

Energy reporting

Job description

Location: London, London, United Kingdom Job ID: R0137456 Date Posted: 2026-10-09 Company Name: Hitachi Rail UK Limited Profession (Job Category): Job Schedule: Full time Remote: No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

Your new role

An exciting opportunity has arisen for a highly organised and proactive Corporate Real Estate & Facilities Operations Coordinator to join our UK Real Estate & Physical Security team. Based in London, with occasional UK travel, you'll play a key role in supporting the management of our property portfolio, facilities operations, physical security activities, fleet administration and energy management across multiple UK sites. Working closely with the Head of Real Estate & Physical Security UK & North Europe, you'll act as a central point of coordination, ensuring critical operational activities, governance processes, reporting and compliance requirements are managed efficiently and accurately. This role would suit someone who thrives in a fast-paced environment, enjoys bringing structure to complex operations, and takes pride in delivering excellent stakeholder support.

Some key responsibilities

• Coordinate departmental priorities, governance activities and operational actions, supporting the Head of Real Estate & Physical Security.
• Maintain property, lease, supplier, compliance and operational records across the UK portfolio.
• Support facilities operations by monitoring service requests, coordinating supplier activities and managing approval workflows.
• Produce and coordinate monthly reporting covering facilities, security, energy, fleet, budgets, risks and service performance.
• Assist with facilities and property projects, including stakeholder communications, action tracking and mobilisation activities.
• Support the integration of additional sites through effective coordination of operational, supplier and compliance information.
• Maintain audit-ready records and support compliance activities across real estate, facilities and physical security functions.
• Serve as a professional point of contact for stakeholders, landlords, suppliers and contractors, ensuring actions are followed through to completion.

About you

We're looking for a motivated and detail-oriented professional who can balance multiple priorities while maintaining a high standard of accuracy and customer service.

• Previous experience within corporate real estate, facilities management, property administration or a similar multi-site operational coordination role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Experience maintaining reports, trackers, registers and document control systems.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
• Excellent communication skills and the confidence to engage with stakeholders at all levels.
• High attention to detail, sound judgement and the ability to handle confidential information appropriately.
• A proactive approach to problem solving and continuous improvement.
• Experience with CAFM systems, SharePoint, SAP, energy reporting, fleet administration or physical security processes would be advantageous but is not essential.

What we offer

We value the importance of all of our employees. If you would like to join our fantastic organisation, you could be entitled to:

• Competitive salary
• Potential opportunity for annual performance related bonus
• 25 days holiday
• Pension scheme with contributions up to 9%
• Private medical insurance
• Personal Accident insurance
• Group Income Protection
• Group Life Insurance
• Employee Assistance Programme

We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

At Hitachi Rail, diversity, opportunity and inclusion are at the heart of who we are. We welcome applications from people of all backgrounds and are committed to creating an environment where everyone can thrive and contribute to our continued success. #LI-GF1

Thank you for your interest in Hitachi Rail.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future.

That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges.

Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues.

Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe.

From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers.

And there’s no shortage of opportunities for you to make a difference.

Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting.

To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.