Corporate Governance Officer

Oxford Health NHS Trust; Oxford; On-site; GBP 33,000 - 43,000; Full time

Job summary

The Oxford Health NHS Trust is seeking a Corporate Governance Officer to provide secretariat support to the Board and its committees. This role involves organizing meetings, drafting key documents, and working closely with senior stakeholders to uphold governance and compliance standards. The ideal candidate will have a background in corporate governance or secretariat roles, with strong communication and organizational skills.

Benefits

Excellent opportunities for career progression

27 days annual leave, increasing to 33 days with service

NHS Discount

Pension scheme

Employee Assistance Programme

Qualifications

• Demonstrable experience of secretariat roles supporting meetings and committees.
• Ability to produce concise and accurate formal minutes and high-quality documents.
• Knowledge of corporate governance and its importance in effective organization management.

Responsibilities

• Provide secretariat support to board meetings and committees, including drafting minutes.
• Manage corporate registers and compliance functions.
• Organize conferences/events, liaising with stakeholders effectively.

Skills

Interpersonal skills

Organizational skills

Communication skills

Job description

Job summary

We are recruiting for a Corporate Governance Officer to join our team at Oxford Health and deliver comprehensive secretariat support to the Board of Directors, its Committees and to the Council of Governors.You'll be based within our Corporate Affairs Directorate at our headquarters in Oxford working closely with the Assistant Trust Secretary, Risk Assurance & Compliance Manager, another Corporate Governance Officer and senior leads in the directorate.This is a key role within our Trust, supporting the senior team to deliver our objectives in corporate governance, risk management and committee and secretariat functions. You'll use your significant organisational and communication skills to coordinate and support committee meetings, events and collate reports across the annual business cycle. Key written deliverables will include committee workplans, minutes and action logs, committee documents e.g. terms of reference and committee annual reports.You'll be a working with a variety of senior stakeholders across the Trust including the Board of Directors and Council of Governors so you'll need to be confident working with others, and have tact and diplomacy skills to navigate sensitive and complex information. If you have experience in corporate governance or related roles, we'd love to hear from you!

Main duties of the job

• Provide comprehensive and expert secretariat support to the board of directors, board committees and council of governor meetings with high-quality written deliverables including forward plans, minutes and committee annual reports. Support Non-Executive Directors (in particular Board Committee chairpersons) and the Lead Governor and Deputy Lead Governor, as may be required.
• Interact tactfully and efficiently with the wider Board of Directors (which encompasses both Non Executive and Executive Directors) and with the Council of Governors, often fielding general queries from various Board and Council members with a high degree of professionalism, diplomacy and discretion.
• On behalf of the senior management team prepare draft responses as necessary, identifying appropriate action or referral. Initiate follow-up action where necessary and ensure deadlines are met.
• Organise conferences/events, including liaising with speakers, sourcing venues, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions etc.
• Support the maintenance of: Corporate Registers (including the Register of use of the Trust Seal, the Register of Gifts and Hospitality and the Registers of Interests for the Board, Governors and Decision-Making Staff); and corporate governance sections on the Trust's website.

Please refer to the job description attached for a comprehensive list of duties

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Interviews for this role will be held on Wednesday 2 July at our Littlemore Mental Health Centre in Oxford.

Job description
Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Interviews for this role will be held on Wednesday 2 July at our Littlemore Mental Health Centre in Oxford.

Person Specification

Knowledge

Essential

• Can demonstrate knowledge of corporate governance and its importance in the effective running of organisations

Experience

Essential

• Demonstrable experience of secretariat roles supporting meetings, committees, etc and/or equivalent experience
• Experience of managing systems, registers and compliance functions e.g. risk and information management

Desirable

• Experience or knowledge of NHS corporate services

Skills

Essential

• Able to produce concise and accurate formal minutes
• Able to produce high quality written documents and correspondence e.g. reports, work plans and emails
• Excellent interpersonal skills and ability to develop and maintain effective working relationships e.g. with senior leaders

Person Specification
Knowledge

Essential

• Can demonstrate knowledge of corporate governance and its importance in the effective running of organisations

Experience

Essential

• Demonstrable experience of secretariat roles supporting meetings, committees, etc and/or equivalent experience
• Experience of managing systems, registers and compliance functions e.g. risk and information management

Desirable

• Experience or knowledge of NHS corporate services

Skills

Essential

• Able to produce concise and accurate formal minutes
• Able to produce high quality written documents and correspondence e.g. reports, work plans and emails
• Excellent interpersonal skills and ability to develop and maintain effective working relationships e.g. with senior leaders

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust
Address

Littlemore Mental Health Centre

Oxford

OX4 4XN

Employer's website