Corporate Administrator

NHS Highland; Inverness; On-site; GBP 23,000 - 28,000; Full time

Job summary

NHS Highland is seeking a Corporate Administrator to support the Corporate Governance Service, providing confidential admin across directors, diary management, mail handling, and record systems. The role is based in Inverness and offers flexible working across the Corporate Support Team as required by workload.

You will service Board and Committee meetings to high standards, manage governance processes, keep risk registers updated, and assist with FOI requests and complaints, liaising across

Qualifications

• Strong communication skills, resilience, and the ability to engage with colleagues at all levels.
• A passion for innovation, continuous organisational improvement, and team development.
• Strong minute taking ability.

Responsibilities

• Provide confidential, efficient administrative support to Directors and the Corporate Support Team.
• Plan, organise and service Board and Committee meetings with timely deadlines.
• Respond to day-to-day problems and liaise with teams across directorates.
• Assist with governance processes including records management, risk registers, FOI requests and complaints.

Skills

Communication skills

Resilience

Minute taking

Job description

NHS Highland is embarking on an exciting new chapter following a comprehensive service redesign, and we are seeking a dynamic and experienced individual to join our Corporate Governance Service as a Corporate Administrator.

Required In this pivotal role, postholders will work flexibly across the Corporate Support Team and this will include the following duties as required according to workloads and demands:

• working closely with Directors in all aspects of their work, understanding their workload and its complexities and thus enabling them to focus on their key priorities. This involves providing a confidential, efficient, effective administrative service, interpreting and prioritising mail, developing and maintaining systems for the recording and actioning of mail, preparing responses to correspondence and effectively managing electronic diaries.
• planning, organising and servicing Board and Committee meetings supporting the work of NHS Highland to a high standard, ensuring all deadlines are timeously met.
• resolving day to day problems independently and liaise with other Corporate Support Team colleagues as well as those in other directorates.
• providing assistance with a range of administrative processes in support of board governance, corporate records management, risk register updates, whistleblowing standards, freedom of information requests and complaints.

We Are Looking For a Committed Professional With

• Strong communication skills, resilience, and the ability to engage effectively with colleagues at all levels.
• A passion for innovation, continuous organisational improvement, and team development.
• Strong minute taking ability.

Previous experience in a committee and executive support role would be desirable.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

Additional Information For Candidates

• Please note that this vacancy may close before the advertised closing date if a high number of applications are received. Early application is therefore advised.
• Please ensure the address on your application form reflects your current place of residence for your present workplace and can be verified through your identification documents.
• Applications are welcome from Gaelic speakers. / Tha fàilte air tagraidhean bho luchdlabhairt na Gàidhlig.

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy.

Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through .